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OFFICE SECRETARY III

Recruitment #20-001362-0021

GRADE

ASTD10

LOCATION OF POSITION

100 N. Calvert Street, Baltimore, MD 21202

Main Purpose of Job

The purpose of this position is to provide high level secretarial support to administrative staff, supervisory staff, and subordinate staff including routine and specified complex secretarial services.

POSITION DUTIES

The purpose of this position is to provide high level secretarial support to administrative staff, and supervisors. 

Log daily petitions, Writs of Habeas Corpus or Applications for Bail Reduction received from private attorneys, public defenders or the Circuit Court.

Review petitions, statements of charges and contact information with attorneys for accuracy.

Correspond with judges or their support staff by telephone as well as other state agencies and private attorneys as it relates to the Bail Review docket.

Query CJIS and JIS systems to retrieve information regarding cases for scheduling purposes.

Prepare packets for Bail Review by compiling the docket from petitions scheduled for that date.

Prepare notification letters for Bail Reviews that are faxed or emailed to the attorney of record.

Prepare cover sheets that are attached to the Application for Bail Reduction petitions.

Prepare, complete, and maintain the master log of Circuit Court bail hearings which is used to document hearings, dispositions, statistical data, and other pertinent information.

Compile monthly statistical reports.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education. 

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 

1. Experience retrieving information from Criminal Justice Information Services(CJIS) and Judicial Information Systems(JIS) systems. 

2. Experience with court petitions, Writs of Habeas Corpus or Applications for Bail Reduction.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application.  Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED, and remain eligible for consideration for at least one year. The list will be used by the hiring manager to select employees.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

FURTHER INSTRUCTIONS

To submit qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

HRSD-Recruitment & Examination                                                                 

300 E. Joppa Road, Suite 1000

Towson, MD 21286

Attn: J. Newman

For more information, please call 410-339-3288.

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.  


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.