Skip to Main Content

Powered by JobAps

OFFICE SECRETARY III

COBR Docket Specialist

Recruitment #20-001362-0023

GRADE

ASTD10

LOCATION OF POSITION

The selected candidate is able to choose which location they would like to work from. 

The available locations are:

8520 Corridor Road, Savage, MD 20763

300 E. Joppa Road, Towson, MD 21286

Main Purpose of Job

This is an advanced level administrative support position performing specialized administrative tasks involving scheduling and docketing the full range of disciplinary appeal hearings for DPSCS before the Correctional Officer Bill of Rights (COBR) Hearing Board. This position regularly reviews disciplinary appeals and schedules cases in four (4) Hearing Board locations throughout the state of Maryland, routinely verifies the COBR Board eligibility through the random selection and discipline verification process and creates and distributes hearing notices in a timely manner. Receives, reviews and processes all COBR hearing case correspondence and telephonic communications. This position is responsible for the issuance and endorsement of subpoenas upon approval of the COBR Board Chair. This position also serves as the Postponement Clerk and is responsible for fully managing postponement requests and processing them upon approval of the COBR Board Chair. This position consistently maintains and updates official case file documentation, indices, and forms; the electronic calendar; the scheduling database; and electronic correspondence for accurate and current case status review. This position closes each official case file in accordance with the guidelines set forth for each disposition. This position prepares the Certificate of Record for Circuit Court appeals.

POSITION DUTIES

Administrative review, scheduling and processing of disciplinary appeals to be held before the COBR Hearing Board to include the following specialized duties: Receives and date stamps COBR hearing board appeal requests from 28 institutions, assigns a unique case number identifier for tracking purposes, enters case information, including defendant, representative and case specific content into the COBR Scheduler database. Creates and manages official hardcopy case files.  Randomly selects the COBR Hearing Board while complying with statute regulations.  Verifies discipline and work performance of randomly selected individuals to determine COBR Board eligibility.  Determines hearing dates and confirms availability with attorneys, union representatives, Hearing Board Chairs, and Employee Relations Unit Hearing Officers, utilizing an electronic calendar for reserved hearing dates.  Reserves the hearing board room as applicable to each case’s physical region.  Electronically prepares and endorses hearing notices and distributes via US and interoffice mail to: defendants; attorneys, union representatives, Employee Relations Unit, Office of the Attorney General, defendant’s personnel office and the COBR Hearing Board.  

 

Receipt, review and processing of all COBR hearing board appeal case correspondence and telephonic communications to include the following duties: Receives case related correspondence (requests for subpoenas, motions, withdrawals, discovery, emergency suspensions, etc.) and handles/processes promptly. Responds to telephone inquiries from attorneys, union representatives, the COBR Hearing Board, Office of Administrative Prosecutions staff, subpoenaed witnesses, the Office of the Attorney General, DPSCS personnel offices and hearing room coordinators regarding hearings, scheduling procedures, subpoenas and postponements. Receives subpoena requests and submits to the COBR Board Chair for a ruling.  Electronically generates subpoenas, endorses on behalf of the COBR Board Chair, authenticates with official DPSCS seal and distributes subpoenas as appropriate.  Requests prompt receipt of signed subpoenas from DPSCS personnel offices and respective servers for inclusion in the official case file prior to scheduled hearing.  Coordinates delivery of official case file to the COBR Board Chair or COBR Board Counsel prior to each scheduled hearing to include ensuring sign out sheet signature due to confidentiality of the file.

 

Receipt, review and processing of all COBR hearing board appeal case correspondence and telephonic communications to include the following duties: Receives case related correspondence (requests for subpoenas, motions, withdrawals, discovery, emergency suspensions, etc.) and handles/processes promptly. Responds to telephone inquiries from attorneys, union representatives, the COBR Hearing Board, Office of Administrative Prosecutions staff, subpoenaed witnesses, the Office of the Attorney General, DPSCS personnel offices and hearing room coordinators regarding hearings, scheduling procedures, subpoenas and postponements. Receives subpoena requests and submits to the COBR Board Chair for a ruling.  Electronically generates subpoenas, endorses on behalf of the COBR Board Chair, authenticates with official DPSCS seal and distributes subpoenas as appropriate.  Requests prompt receipt of signed subpoenas from DPSCS personnel offices and respective servers for inclusion in the official case file prior to scheduled hearing.  Coordinates delivery of official case file to the COBR Board Chair or COBR Board Counsel prior to each scheduled hearing to include ensuring sign out sheet signature due to confidentiality of the file.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience in performing docket operations in a criminal justice or administrative hearing system.

Experience in exercising independent judgement and decision making.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.   

Resumes will NOT be accepted in lieu of completing the online or paper application.  

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:   

HRSD-Recruitment & Examination 

ATTN: Jacqueline Miller 

300 East Joppa Road, Suite 1107 

Towson, MD 21286  

For more information, please call 410-339-3295.

TTY Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.