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OFFICE SECRETARY III

Recruitment #20-001362-0024

GRADE

ASTD10

LOCATION OF POSITION

Maryland Correctional Training Center
18800 Roxbury Rd
Hagerstown, MD 21746

POSITION DUTIES

The main purpose of this position is to provide clerical support to the North Region Substance Abuse Treatment Services Unit (MCI-H, RCI, MCTC, HED/ERU including routine and specialized secretarial services.
 
Position duties include but are not limited to: 
  • Uses standard word processing and spreadsheet software and peripheral, equipment to perform general administrative functions, which may include producing correspondence that responds to inquiries with a standard business letter, independently preparing reports and tables, editing drafts or corrected copies for grammar, punctuation and spelling errors, arranging meetings and conferences or developing or revising office procedures. 
  • Distributes finalized documents, sometimes without prior supervisory review. 
  • Coordinates the collection of data for the preparation of performance reports for each unit. 
  • Assembles and completes a variety of reports, posts information to records and logs and maintains established files. 
  • Responds to inquiries from telephone callers and visitors, redirecting calls or providing information, which may require a detailed knowledge of the unit's functions and interpretation of various rules, regulations and procedures. 
  • Maintains supervisors' calendars, schedules appointments as directed and arranges travel schedules as necessary; attends meetings to record minutes or to represent the supervisor. -Sorts, opens and distributes mail directed to units. 
  • Requisitions and distributes supplies. 
  • Maintains office equipment by making minor adjustments and service calls. 
  • Performs other duties as required, to include testing and assisting HQ staff with OCMS SAT module and specialized projects.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience with OCMS, CJIS and METERS access.
2. Experience entering data into computer systems.

LIMITATIONS ON SELECTION

Applicants must be willing to work in Washington County, MD.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

**Resumes will NOT be accepted in lieu of completing the online or paper application.**
 
Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to: 
HRSD - Recruitment & Examination 
ATTN: Jordan McNeil 
300 East Joppa Road, Suite 1107 
Towson, MD 21286 

For more information, please call 410-339-3275 

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

TTY Users: call via Maryland Relay 

We thank our Veterans for their service to our country, and encourage them to apply