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ELECTION ADMINISTRATIVE ASSISTANT II

Recruitment #20-001485-0003

GRADE

9990

LOCATION OF POSITION

Harford County Board of Elections
133 Industry Lane
Forest Hill, MD 21050

Main Purpose of Job

The Election Administrative Assistant II performs all responsibilities in a timely manner, in accordance with, Registration and Election Laws of the State of Maryland, the Maryland Constitution, Miscellaneous Maryland Laws, and the Code of Maryland Regulations, Title 06 & Title 14. The main purpose of this position is to maintain and manage voter registration.

POSITION DUTIES

Provides secretarial support to the Election Director, Election Deputy Director and other designated administrative staff;  

Supervises Election Clerks and other support staff engaged in processing and maintaining voter records and applying election laws, rules and procedures to work problems; 

Trains Election Clerks and other support staff in the full range of specialized clerical work in a local election office;
 
Recruits election officials needed to staff polling places, organizes required training sessions and implements and revises policies and procedures related to judge recruitment; 

Composes correspondence dealing with routine and occasionally complex subject matter; 

Maintains important or confidential records, including office records of employees’ work schedules, expense accounts and office supplies; 

Purchases and inventories supplies; 

Reviews reports and summarizes information to facilitate review by the Election Director or Deputy Election Director or other designated administrative staff; 

Compiles and maintains statistics; 

Accepts and processes candidate and committee filings; 

Answers inquiries regarding election procedures in person, by telephone, by email and U.S. mail; 

Registers voters at local election office and outside facilities, completes registration forms and assigns voter district and precinct; 

Assists in reprecincting by obtaining census information, researching appropriate boundary lines and markers, and checking and recommending potential polling locations; 

May supervise a particular area such as absentee ballots or change department; 

May assist in preparation of the annual budget; 

May develop and modify office procedures in order to facilitate work flow; 

May prepare election calendars; 

Performs other related duties.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience applying election laws, rules and procedures in a local board of election office.

Notes:

1. Specialized clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of one year for each six months of the required election office experience. Specialized clerical experience is defined as work in an office which requires reviewing, verifying and interpreting information in order to make determinations and resolve work problems in accordance with policies, regulations, guidelines and procedures.

2. General clerical experience may substitute for the required experience applying election laws, rules and procedures in a local election office at the rate of two years for each six months of the required election office experience. General clerical experience is defined as work performing a variety of clerical duties which are clear-cut and typically found in office settings, such as filing, copying, posting data and directing telephone calls.

3. College courses from an accredited college or university may be substituted for the required experience at the rate of 30 credit hours for one year of experience.

4. Additional experience applying election laws, rules and procedures in a local election office may be substituted for the required education on a year-for-year basis.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

- Experience working with computers

- Experience working in an election office.

- Experience working in a fast paced environment.

- Experience working with MDVOTERS.

- Experience working with Smartsheets.

- Experience with data reporting.

SPECIAL REQUIREMENTS

1. Employees in this classification are required to be registered voters in the State of Maryland in accordance with the Election Law Article, Section 2-207(d).

2. Employees in this classification may not hold or be a candidate for any elective public or political party office or any other office created under the Constitution or laws of this State in accordance with the Election Law Article, Section 2-301(b).

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:          

Board of Elections 
Attn: HR 151 West St. 
Suite 200
Annapolis, MD 21401

For questions regarding this recruitment, please contact the SBE Recruitment and Selection Division at 410-767-2859.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-269-2859 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promotion employees who are reflective of the State's diversity.  People with disabilities and bilingual candidates are encouraged to apply.  We thank our Veterans for their service to our country.