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ADMINISTRATIVE SPECIALIST II

FLEET MANAGEMENT

Recruitment #20-001756-0047

Introduction

This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Person's interested in future vacancies within the classification must re-apply.

THIS RECRUITMENT IS OPEN TO MARYLAND DEPARTMENT OF THE ENVIRONMENT PERMANENT AND CONTRACTUAL EMPLOYEES ONLY.

GRADE

11

LOCATION OF POSITION

Maryland Department of the Environment

Operational Services Administration

Office of Central Services/Fleet Management

1800 Washington Blvd.

Baltimore, MD 21230

POSITION DUTIES

The main purpose of this position is to assist MDE's Fleet Manager with the daily operations of the Department's fleet consisting of 240 State vehicles, 80 boats and trailers and 850 drivers and to provide support for all functions within the Office of Central Services. The incumbent of this position is responsible for facilitating all EZ-Pass responders for MDE's fleet.

The position reviews, verifies and approves all out-of-state tolls and coordinate payment efforts with the OSA Budget Office and may contact MVA for discrepancies to ensure adjustments are made. The incumbent prepares reports and distributes to Senior Management and Fleet Coordinators. The position notifies Administration Fleet Coordinators regarding recall notices, red light violations, and EZ-Pass violations received by the Fleet Management Office. Follow-up with drivers to ensure inspections are completed and violations are paid. The incumbent of this position will be required to drive State vehicles and must maintain a driver's license with less than 5 points on their driving record. 

The incumbent of this position will be responsible for  inspecting issues on the Montgomery Park grounds regarding MDE's fleet  and/or moving State vehicles, during unpleasant weather conditions. The position may call for the incumbent to walk distances. 

The incumbent of this position will be responsible for transporting boxes of paper that weight 45 pounds or relocating furniture that may weigh 50 pounds. The position will also be responsible for providing support to other staff members in the setting up of tables and chairs for various events at MDE.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Experience providing customer service in a professional office setting;
  • Experience creating/updating Microsoft Excel spreadsheets;
  • Experience entering, updating or retrieving data from Microsoft Access to report statistical data and assemble reports.
  • Microsoft Office Products (i.e., Word, Access, Excel)

 

It is also preferred that the selected candidate:

  • Be able to lift 50 pounds;
  • Be detailed oriented;
  • Excellent written & communication skills.

LIMITATIONS ON SELECTION

THIS RECRUITMENT IS OPEN TO MARYLAND DEPARTMENT OF THE ENVIRONMENT PERMANENT AND CONTRACTUAL EMPLOYEES ONLY.

SPECIAL REQUIREMENTS

Candidate may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

It is a required of this position that the selected candidate have a valid driver's license with less than 5 points.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Applicants that meet the qualifications will be referred to the hiring unit for consideration of an interview/selection.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.  Therefore, it is important that you provide complete and accurate educational and employment information on your application.

Education credentials and experience verification will be completed by the Appointing Authority.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

BENEFITS

FURTHER INSTRUCTIONS

It is STRONGLY preferred that you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and reference number on any documentation to ensure timely processing.

Completed applications, required documentation, and any required addendums may be mailed to:

Peggie Jefferson

Recruitment and Examination Division

Office of Human Resources

1800 Washington Blvd. 

Baltimore, MD 21230

MDE Reference Number:  20-002308-0002

410-537-3879/email: peggie.jefferson@maryland.gov/Fax:410-537-3966

TTY Users: call via Maryland Relay

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.