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ADMINISTRATIVE SPECIALIST III (Contractual)

Data Control Unit

Recruitment #20-002043-0017

Introduction

The Maryland State Retirement Agency (Agency) is the administrator of the Maryland State Retirement and Pension System (“System”). The System is a defined benefit retirement system covering governmental employees within the State of Maryland. The System is a multi-employer, public employees’ defined benefit retirement system composed of twelve (12) separate retirement and pension systems with over 50 different rule sets.  The System has over 397,000 participants (customers), including 192,000 members who are actively employed and participating in the System, 165,000 payees who receive a monthly payment from the System, and 40,000 vested members who are no longer actively employed but have earned a benefit that will become payable at a future date.

The Agency's Administration Division is seeking to fill a contractual Administrative Specialist III position within its Data Control Unit. 

GRADE

12  

LOCATION OF POSITION

120 East Baltimore Street

Baltimore, Maryland 21202

POSITION DUTIES

This position serves as an administrative employee in the Data Control Unit of the Benefits Administration Division. This position may be assigned to any one of the several Sections within the Data Control Unit in support of short term and long term assignments in those Sections. Assignments will depend upon the needs of Unit, backlogs within the various Sections, and special projects as required.

Examples of assignments include:

  • Enrollments Section: preparation and review of various applications and documents received to enroll new members in the Retirement System, preparation and review of documents to assign beneficiaries to membership records, review of reports to verify accuracy of keyed data on new enrollments and beneficiary assignments, creating transactions to correct any data errors mailing correspondence to members and Retirement Coordinators to resolve enrollment errors, and filing of documents.
  •  Membership Maintenance Section: preparation and review of various purchase of service and military service applications and associated worksheets, mailing correspondence to members and Retirement Coordinators to resolve processing errors, creating transactions to process purchase of service and military credit requests, and filing of documents.
  • Retirement File Maintenance Section: preparation and review of various documents and reports to change retiree addresses in the Agency's records, preparation and review of various documents to update tax withholding elections of payees of the Retirement System, batching of incoming documents for submission to Data Entry, logging/tracking of work in process, correspondence with payees regarding incoming documents, and filing of documents.
  • Employer Reporting Sections: preparation and review of payroll submissions and validating correctness. Communicates with the reporting Agencies when discrepancies occur in the validations and/or money received.  This communication may be oral or written. Reviews employer requests for adjustments of prior pay periods (714's) to determine if forms are properly completed and accurate. Batching and creating transactions for data corrections, filing and updating tracking logs.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:  

*  Two or more years of demonstrated experience with using Microsoft Word, Excel and Outlook.

*  Two or more years of experience preparing and reviewing various paper applications and documents.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  This list will be used by the hiring agency to select employees.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

Due to the confidential nature of the work, selected candidates must undergo and pass a background check.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application. 

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If online access is not available, you may mail a paper application and supplemental questionnaire (if applicable) to:

DBM Recruitment & Examination Department

301 West Preston Street, Room 608

Baltimore, MD 21201

All mailed documents must include the applicant's name and the job number and must be received by the closing date.   Resumes will NOT be accepted in lieu of completing the application.

If you have any questions concerning the recruitment process for this position, please call 410-767-4850.

TTY  Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  

People with disabilities and bilingual candidates are encouraged to apply. 

We thank our Veterans for their service to our country, and encourage them to apply.