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ADMINISTRATIVE SPECIALIST III

Recruitment #20-002043-0018

Introduction

This is a position specific recruitment for the Maryland Department of Natural Resources, Resource Assessment Service. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.

GRADE

12

LOCATION OF POSITION

580 Taylor Avenue, Annapolis, MD 21401 (Anne Arundel County)

POSITION DUTIES

The main purpose of this position is to provide administrative support to Resource Assessment Service, Monitoring and Non-tidal Assessment (MANTA). This position provides procurement transactions, reviews proposals for federal and non-federal grant applications; reconciles grant expenditures to grant budgets, corporate card statement reconciliation, prepares long term/seasonal contracts, submits invoices for payment, registers staff for meetings and seminars and generates and tracks R/V Kerhin billings.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Candidates must meet the minimum and selective qualifications to be considered. Include clear and specific information on your application regarding your qualifications.

Candidates not using the education substitution noted above, must have one year of experience creating and preparing invoices, preparing personnel/services contracts, and credit card reconciliation.

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience with procurement related transactions.
2. Experience with Maryland's Financial Management Information System (FMIS).
3. Experience working with Accounts Payable and Accounts Receivable.
4. Experience with monitoring and tracking grant agreements (e.g., federal, state, non-profit and county).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

Your application is part of the examination process. The examination will consist of a rating of your education, training, and experience related to the requirements of this position. The rating will be based on the information provided on your application. Therefore, it is important you provide all the experience and education related to this position completely and accurately.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3 Annapolis, MD  21401. The Human Resources unit is not responsible for applications sent to any other address.

Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.

Inquiries regarding this recruitment can be directed to Khia Poteat at khia.poteat@maryland.gov.

 TTY Users: call via Maryland Relay

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.