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ADMINISTRATIVE OFFICER III

Manager - Records and Post Release Units

Recruitment #20-002247-1010

GRADE

15

LOCATION OF POSITION

Maryland Parole Commission

6776 Reisterstown Road

Baltimore, MD 21215

POSITION DUTIES

This position manages three work units that provide services critical to the operation of the Parole Commission. The four units managed are as follows: Warrant Unit: This unit is responsible for processing all special reports submitted by DPSCS Community Supervision (CS) field agents for Commission review. It is also responsible for preparing, issuing and recalling retake warrants. NCIC Warrant Unit: Ensuring that NCIC warrant data entry is completed on offenders not in custody, and confirming HITS from all judicial localities. Revocation Unit: This unit is responsible for ensuring that offenders are promptly scheduled for preliminary and revocation hearings after identification. Records Unit: This unit is responsible for storing and maintaining control of all housing, parole/mandatory release supervision files as well as delinquent files. It is also responsible for maintain all retention files for up to 5 years.



Post Release Unit Responsibilities

· Directs the daily operation of Post Release Unit to ensure that retake warrants, subpoenas, and warrants related to alternative to incarceration programs are properly and promptly issued.

· Oversees the management of active supervision and delinquent files, and ensures that all files are accurately tracked when processed.

· Ensures that orders to recall warrants are properly and promptly processed in order to avoid unnecessary detention of offenders.

· Ensures that all required data entry is completed timely and accurately and for tracking purposes to include the shared drive.

· Monitors unit activities and resources to ensure maximum efficiency.

· Communicates with administrators and managers of sister agencies to maximize the efficiency of post-release operations.

· Ensures that correspondence is handled appropriately when preparing responses for the Chairperson or Operations Administrator signature.

· Ensures that statistics are maintained on warrants, recalls, and subpoena cases.

· Directs the prompt release of those inmates who, as a result of the revocation process, have completed an alternative departmental sanctioned program or a period of short term incarceration.

· Informs Commissioners of those offenders who have failed to complete prescribed alternative programs, and promptly reschedules these offenders for revocation hearings.

· Ensures that the NCIC warrant unit is completing warrants within the established timeframes.

 

Records Unit Responsibilities

· Directs the daily operation of the Records Unit to ensure that files needed for parole hearings, correspondence, or file review are pulled and tracked in a timely manner.

· Ensures that mandatory release, court release, and expiration cases are pulled and tracked accurately.

· Ensures that reports issued by Community Supervision from DPSCS reporting system are retrieved and processed in accordance with the established procedures.

· Ensures that statistics are maintained on the number and type of reports received from Community Supervision.

 

Other Duties

·  Responds to attorneys, family members, and the general public on issues concerning the warrant and/or revocation process in a timely manner.

·  Prepares quarterly MFR report in accordance with the established timeframe.

·  Recommends and implements policy and procedural revisions to Operations Administrator that will enhance efficiency of units.

·  Maintains regular communication with the Attorney General’s Office to discuss different cases as well as policy and procedures.

· Coordinates the transfer of parole violators being considered for HDU placement.

· Ensures that offenders with short term periods of incarceration are released as scheduled.

· Ensures that the shard drives are updated and monitored regularly for accuracy and statistical purposes.

· Performs other duties as necessary.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1) 1 year of criminal justice experience.

2) Experience working with the Offenders Case Management System (OCMS).

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

 

Resumes will NOT be accepted in lieu of completing the online or paper application.

 

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

 

HRSD-Recruitment & Examination

ATTN: Jacqueline Miller

300 East Joppa Road, Suite 1107

Towson, MD 21286

 

For more information, please call 410-339-3295

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.