ADMINISTRATIVE OFFICER III

15

Department of Public Safety and Correctional Services

300 East Joppa Road

Suite 1000

Towson, Maryland 21286

The main purpose of this position is to provide administrative and support services of a confidential and responsible nature to the Chief Financial Officer. This involves working independently to prepare correspondence and reports. The incumbent must possess a working knowledge of Budget Policies and Regulations, including financial systems software. The employee represents the Division of Financial Services when dealing internal and external stakeholders which include executive management, directors and supervisors, front line staff, and members of the general public.

Primary Duties

Printing financial or budgetary reports from the State Budget Analysis Reporting System (BARS) and Financial Management Information System (FMIS). Gathers, analyzes and complies confidential and complex financial data as requested by the Chief Financial Officer, Deputy Chief Financial Officer, Director of Budget, Director of Payroll and Director of Accounting. This may include summary and analysis of budgetary and/or historical accounting data for specific categories of expenditures or for certain agencies/institution within the Department.

Coordinates the preparation of budget amendments between units within DPSCS, external State agencies, and final submission to DBM. Prepares appropriate confidential correspondence for the signature of the Chief Financial Officer, as well as, coordinates the tracking and follow up of signed budget reports and grant documents.

Maintain a working knowledge of budget and management financial policies. Coordinates the dissemination of information and/ or instructions from the Towson Budget Office to the front line agency fiscal officers, and/ or collecting budget/financial information from agency fiscal Officers for Towson Budget and Chief Financial Officer.

Maintain the Division of Financial Services position database and unit organizational charts.

Coordinates the preparation of DA-22 (Contractual Employee) and DA-24 (Private Lease Space).

 Serves as the Custodian of Records for the Division of Financial Services. Implements polices and procedures related to the Maryland Public Information Act and the code of Code of Maryland Regulation (COMMAR) to process Public Information Act (PIA) requests. Receives, Reviews and tracks request, investigates and gathers financial information. Directly inputs and updates request as part of the Department's PIA electronic tracking system. Prepares and coordinates official correspondence, related to PIA inquiries.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

Experience with tracking Public Information Acts documents or request.

Experience with Workday.

Experience with Workday Clock Plus Reports.

Must be an employee in the Financial Service Department of the Department of Public Safety and Correctional Services.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

STATE OF MARYLAND BENEFITS

 

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:

 HRSD-Recruitment & Examination

ATTN: Courtney Sturdivant

300 East Joppa Road, Suite 1107 Towson, MD 21286

For more information, please call 410-339-3693

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply