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ADMINISTRATIVE AIDE

FULL-TIME CONTRACTUAL

Recruitment #20-002572-0017

GRADE

ASTD11

LOCATION OF POSITION

MDH/Maryland State Board of Dental Examiners, Compliance Division, Catonsville, Maryland

Main Purpose of Job

This position will provide comprehensive secretarial and administrative support for the Maryland State Board of Dental Examiners' Compliance Unit. This position will assist with expediting the flow of administrative details and documentation required to efficiently carry out the mandated functions of the Board, as well as assist with general Board operations. Additionally, this position will initiate, maintain and update spreadsheets, along with continuously updating the unit’s operating system.

POSITION DUTIES

The employee in this position will routinely:

• Collect, compile, organize, and process data and information regarding the Disciplinary Review Committee (DRC) and backlog cases.

• Process incoming response and records.

• Prepare DRC case files, the bi-monthly DRC agenda, and minutes.

• Attend Board meetings and prepare an 'Action Items list,' in order to document recommendations from the Board.

• Prepare and mail quarterly Complainant Update letters.

• Prepare Complaint Closure letters for discipline cases.

• Prepare, update and maintain tracking spreadsheets.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted, on a year-for-year basis, for the required education.

2. Thirty credit hours, with a major in Secretarial Science or Office Technology, from an accredited college may be substituted at the rate of thirty credits for one year of experience, for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Non-Commissioned Officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work, on a year-for-year basis, for the required experience.

SPECIAL REQUIREMENTS

A demonstrated ability to accurately type on a keyboard on a personal computer, at a minimum of forty words per minute, may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract, and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. 

You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12-month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.