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ADMINISTRATOR II

Fiscal Chief

Recruitment #20-002587-0036

Introduction

This position is limited to current employees of the Maryland Department of Health's Prevention and Health Promotion Administration only.

GRADE

17

LOCATION OF POSITION

MDH/Prevention and Health Promotion Administration, Office of Budget & Management/Center for Budget & Finance, Baltimore, Maryland

Main Purpose of Job

The Maryland Department of Health's (MDH) Prevention and Health Promotion Administration's (PHPA) mission is to protect, promote and improve the health and well-being of all Marylanders and their families through the provision of public health leadership and community-based public health efforts, in partnership with Local Health Departments (LHDs), providers, community-based organizations, and public and private sector agencies, with special attention to at-risk and vulnerable populations. This very large Administration was formed through the consolidation of three (3) smaller Administrations (Community Health Administration, Family Health Administration, and AIDS Administration), all of which existed as separate entities as recently as July, 2009.

This position will oversee all budgetary, accounting, and other fiscal matters of assigned programs housed within PHPA, which has an annual budget of approximately $351.2 million. This budget consists of general, federal, special, and reimbursable funds, along with approximately 500 regular and contractual staff. Assigned program areas include: Environmental; Occupational and Injury Epidemiology; Food and Milk Protection; Injury and Sexual Assault Protection; Healthy Homes and Community Services; and, Infectious Disease Epidemiology and Outbreak Response. 

This position will also develop recommendations for budget/expenditure plans and provides in-depth analysis of spending affordability. Additionally, this position will provide oversight of assigned federal grants, such as Block Grants, Categorical Grants and Contracts, as well as Special Fund revenue sources, while assuring compliance with federal expenditure reporting requirements (quarterly/annual reporting). Furthermore, this position will provide supervision and training to subordinate fiscal staff, in order to ensure consistency in fiscal management within PHPA. 

This position will share responsibility as a Coordinator of all FMIS tracking activities, as well as for developing and maintaining PHPA’s internal financial tracking systems, and for ensuring the accurate completion of federal fiscal reports in assigned program areas. This position will assure adherence to State and federal regulations, along with all special conditions associated with the various fund sources of assigned program areas. Lastly, as one of three (3) Fiscal Chief positions within PHPA, this position will be responsible for developing a working knowledge and familiarity of all program areas within PHPA, specifically those which fall outside the scope of primary responsibility of this position. 

Through cross training of the incumbent in this position, PHPA will be the beneficiary of a more valuable employee capable of providing essential fiscal expertise and oversight in any program area where needed, in the event of the non-availability of another Fiscal Chief position, due to an extended absence or vacancy.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Four years of experience in administrative staff or professional work.

Notes:

1. Additional experience in administrative staff or professional work may be substituted, on a year-for-year basis, for the required education.

2. Additional graduate level education at an accredited college or university may be substituted, at the rate of 30 semester credit hours on a year-for-year basis, for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a Commissioned Officer involving staff work related to the administration of rules, regulations, policy, procedures, and processes, or overseeing or coordinating unit operations, or functioning as a staff assistant to a higher ranking Commissioned Officer, on a year-for-year basis, for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should have experience monitoring multiple budgets and expenditures, as well as experience projecting and tracking costs. He/she should also have experience using Microsoft Office programs, in addition to experience providing customer service skills to work-related partners.

Additionally, the desired candidate should have supervisory experience, along with knowledge of the MDH financial system.

LIMITATIONS ON SELECTION

This position is limited to current employees of the Maryland Department of Health's Prevention and Health Promotion Administration only.    

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application, based on your education, training and experience, as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. 

Please report all related education, experience, dates, and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this, or other, State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted.

If additional information is required, the preferred method is to upload. If you are unable to upload, please fax the requested information to, 410-333-5689. Only additional materials which are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division, at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service, at 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.