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ADMINISTRATOR III

Capital Grants Project Manager

Recruitment #20-002588-0015

GRADE

18

LOCATION OF POSITION

This position is with the Maryland Department of General Services, Administration Division, Capital Grants and Loans Office, located at 301 W. Preston Street, Baltimore, MD 21201.

Main Purpose of Job

The main purpose of this position is to assist with the implementation of nearly 1,700 capital grant projects by providing guidance and assistance to recipients of a $1.1 billion Capital Grants & Loans (CGL) Program.

The CGL Program is responsible for carrying out the terms, conditions and requirements of the State legislation that appropriates grant funds State-wide for the benefit of nonprofit organizations, local municipalities and county governments, and other specific non-State owned projects. Funds are allocated to local recipients, subject to the approval of the Board of Public Works, for capital projects.

This position facilitates the agency's mission of providing architectural, engineering, and related assistance as well as fiscal oversight of State funds by interpreting the intent and scope of the authorizing legislation, ensuring the approved project and subsequent contracts are technically eligible and allowed for funding. This position follows established policies and procedures to ensure legal, legislative and program requirements are met for the approval of recipient transactions and the release of grant funds. The Capital Grants Project Manager is responsible for developing, preparing, and maintaining project records that adequately support and verify program decisions and the disbursement of grant funds.

POSITION DUTIES

Duties for this position include, but are not limited to:
Project Management
• Assists the Program Manager in providing guidance, direction and oversight to grant recipients and their technical, legal, administrative consultants in preparing required grant, contract and reimbursement actions including supporting documentation to ensure their actions comply with program requirements, policies and procedures.
• Analyze and review grant applications to ensure projects comply with the specific requirements of each Bond Bill.
• Prepares agenda items for approval by the Board of Public Works (BPW) at scheduled meetings.
• Reviews recipient contract and change order documentation for eligibility including, A/E and construction contracts and procurement actions including competitive bids, requests for proposals, small purchases, sole source, negotiations, land acquisitions, equipment/material purchases, etc., and recommends eligibility determinations/contract approvals according to the recipient’s compliance with the program requirements. Prepares approval letters.
• Determines the necessity and initiates a technical eligibility review for miscellaneous project costs claimed by a grantee.
• Informs the Program Manager if any special stipulations impact the eligibility of project costs for funding.
• Provides project status information upon request to the Program Manager and DGS staff (including real estate, legal, fiscal/accounting), and to other State representatives from the Comptroller’s Office and the BPW.
• Maintains comprehensive electronic and hard project records including official grant documents, procurement actions/contracts, eligibility determinations, disbursement of funds, and general correspondence (BPW, Fiscal Services Division, recipient, etc.).

Program Outreach
• Responds to local officials, elected State representatives, representatives of other federal/State agencies or federal/State auditors regarding program or project issues.
• Conducts training workshops for grantees, legislators’ staff members, and other stakeholders.

Administrative
• Maintain Grants Database, adding new grant information, revising grant information, and updating grant information.
• Primary contact for various internal/external stakeholder program matters and communications. Handle in-coming requests for information including responding to program questions, directing calls to the appropriate office, providing specific requested documents or information.
• Prepare, process, and mail contract approval letters to Grantees.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree from an accredited college or university.

Experience: Five years of experience in administrative staff or professional work. One year of this experience must have involved one or more of the following: the supervision of other employees, overseeing and coordinating the general operations of a unit, applying rules and regulations, or exercising responsibility for the development of policies or procedures.

Notes:

1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.

2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

This position is open to applicants who meet the minimum and selective qualification(s) listed below.

Two (2) years of experience in the field of grants evaluation and administration, to include experience applying project management principles, grant administration procedures and managing capital budget appropriations.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following. Include clear and specific information on your application regarding your qualifications:

• Experience with project management in the construction industry is strongly preferred.
• Excellent interpersonal and oral/written communication skills.
• Strong database management skills.
• Knowledge of State procurement regulations (COMAR).
• Experienced at interacting with a wide variety of organizations, including non-profit organizations, for-profit businesses, local governments and State agencies.
• Knowledge and understanding of the Maryland legislative process.
• Experience in managing capital projects funded by bond bills.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year and may be extended.  The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process. 

You MUST possess the minimum qualifications before you may be selected for a State job.  Verification will be completed by the appointing authority. If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process. Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.

Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week. You must include on your application the time spent on such activity.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Contact mojisola.ogungbe1@maryland.gov or call 410-767-1386 with questions about this recruitment. The on-line application process is STRONGLY preferred.

TTY Users: call via Maryland Relay

Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD 21201 by the closing date and time.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.