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MANAGEMENT ASSOCIATE

AIR AND RADIATION ADMINISTRATION

Recruitment #20-002650-0001

Introduction

This is a position specific recruitment for the Maryland Department of the Environment (MDE).  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting eligible list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

GRADE

13

LOCATION OF POSITION

Maryland Department of the Environment

Air and Radiation Administration

Office of the Director

1800 Washington Blvd.

Baltimore MD 21230

Main Purpose of Job

This position performs complex administrative and sub-professional requirements exercising independent action and judgement for the Deputy Director of the Air and Radiation Administration, as well as, providing administrative support to the Office of the Director.

PLEASE NOTE: The selected incumbent for this position will not be eligible for a compressed workweek or telework. The working hours for this position are 8:00 a.m. - 5:00 p.m.

POSITION DUTIES

Job duties include but, not limited to:

  • Maintains full knowledge of Deputy Director's responsibilities and assigned tasks and exercises independent judgement in assisting with the execution of various work assignments to assist the Deputy Director in meeting timelines and priorities.  Communicates administrative directions, policies and assignments to Program Managers and other members of the staff, following up to ensure assignments are completed.
  • Manages Deputy Director's calendar electronically.  Schedules all meetings and appointments, noting and resolving any conflicts that may arise.  Gathers necessary meeting materials from various sources - edits and summarizes information and complies into comprehensive package so the Deputy Director is fully prepared.  Prepares itineraries and makes all travel arrangements needed for the Deputy Director.
  • Prepares correspondence independently and by direction of the Deputy Director on a variety of complex and routine administrative matters.  Follows up with ARMA personnel, ensuring that tasks assigned by the Deputy Director are completed within the required timeframes.  Types or processes memos, letters, charts, reports and other documents, including those involving personnel matters that frequently require confidential handling.
  • Responsible for Director's Office phone coverage and office machine maintenance.  Receives all incoming calls and visitors for the Office of the Director, ensuring calls are properly answered, handled and/or transferred appropriately.  Responsible for maintaining office equipment, needed supplies and procurements for the Director's Office.
  • Provides guidance, direction and problem-solving to lead secretaries of ARA programs regarding procedures, policies and completion of assignments.  Establishes priorities and revises office procedures as needed to ensure maximum productivity and efficiency is achieved.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted  at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Excellent communication skills; both verbal and written;
  • Advanced office support skills;
  • Experience composing/proofreading correspondence, letters, memos and emails;
  • Proficient computer skills, including google mail/calendar, Microsoft Word, Excel, etc.;
  • Excellent interpersonal skills;
  • Ability to work in a fast- paced, ever-changing environment;
  • Ability to work independently;
  • Ability to handle a multi-line phone system;
  • One year of experience providing secretarial support to an elected official or a high-level Administrator.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. Resumes will not be accepted in lieu of completing the state application. If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: peggie.jefferson@maryland.gov or mail to:

Peggie Jefferson

Office of Human Resources

Recruitment and Examination Division

Reference Number:  20-002650-0001

1800 Washington Blvd. Baltimore, MD 21230

(Office) 410-537-3879

The MD State Application Form can be found online.

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.