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ADMINISTRATIVE OFFICER I

Chief of Accounts Payable

Recruitment #20-002711-0092

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Introduction

The Maryland Department of Planning (Planning) provides guidance, analysis, outreach, and support to all Marylanders ensuring our state’s natural resources, built environment and public assets are preserved and protected to achieve our State goals for economic, community and environmental vitality.

GRADE

13

LOCATION OF POSITION

301 W. Preston Street, Baltimore, MD  21201

POSITION DUTIES

This position serves as the Department’s Chief of Accounts Payable. This position reports directly to the Department’s Accounting Manager and manages the department’s payrolls, credit card charges, petty cash payout, working fund and checks and other fiscal duties. This position needs to adhere to fiscal policies of the State and ensure compliance with Federal and State laws, rules, and regulations. Must have experience in Workday, FMIS, APDICS and other State run Financial and HR software


Administers Accounts Payable functions for the agency.
Serves as the Timekeeper and Payroll Partner. 
Provide technical supervision to Accounting Personnel as directed by or on behalf of the Accounting Manager, Deputy Director of Operation Authorizes, Analyzes, and projects all revenues and expenditures for General, Special, and Reimbursable Funds for all units of the agency as assigned by supervisor.  
Corporate Purchasing Card Program Administrator. 
Division of Administration’s Inventory Accountable Officer

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: One (I) year experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

3 years of experience in FMIS voucher creations.

3 years of experience in fiscal reconciliations.

3 years of experience providing audit and compliance responses to fiscal auditors

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

Successful candidates will be placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service needs to be provided before hire. 

All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. 

The on-line application process is STRONGLY preferred.  If you are not able to apply online, you may submit a paper application and supplemental questionnaire (by the closing date) to:

Department of Budget and Management

Recruitment and Examination Division

301 W. Preston St., Suite 608

Baltimore, MD  21201

Attn:  For inquiries regarding this recruitment, please call 410 767-7950

Resumes will NOT be accepted in lieu of completing the on-line or paper application.  As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are also encouraged to apply.

TTY  Users: call via Maryland Relay




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