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Procurement Officer Trainee

Recruitment #20-003001-0003

GRADE

14

LOCATION OF POSITION

Department of Public Safety and Correctional Services

300 East Joppa Road,

Suite 1000

Towson, Maryland 21286

Main Purpose of Job

The main purpose of this position is to learn to procure all equipment, commodities, and services under the Department's delegated authority. Procurements are conducted and performed in accordance with the State Finance and Procurement Articles and the Code of Maryland Regulation Title 21.

POSITION DUTIES

Procure all commodities, equipment, and services for the various institutions and department of the Agency.

Review and analyze purchase requisitions submitted electronically and determines the most appropriate procurement method to be utilized, such as competitive sealed bid or multi-step bid, competitive sealed proposal, sole source, and/or emergency.

Research and develop contract specifications including performance and acceptance standards, minimum qualification of bidders, and payment terms for procurement of services and commodities.

Develop and prepare written procurement determinations for procurements per COMAR requirements sole source determination, emergency declarations, rejections of bidder(s) and/ or bids.

Solicit, evaluate, and award procurements through the utilization of the State's electronic bid board- e-Maryland Marketplace.

Develop and prepare solicitations to be advertise, Conducts pre-bid/proposals, site inspections and conferences on advertised solicitations. Prepares and issue meeting summaries and addenda.

Review, evaluate, and recommend contracts to be awarded based on bid openings and subsequent analysis. Conduct public bid openings and evaluates bids for responsiveness and responsibility.

Responds to inquiries form various sources regarding procurements.

Conduct market research for specification development, pricing, resources, and alternative solutions for requests.

Initiates and input purchase orders, Change orders, modifications, and contract release through the Financial Management Information System (FMIS) regarding procurements.

Process Corporate Purchasing Card (CPC) requisitions using an assigned purchasing card, as well reconcile monthly statements in accordance with the Comptroller Credit Card manual.

Contract Administration Functions" Ensures contact compliance by both the vendor and the institutions.

Authorizes invoice payments.

Evaluates contract performance and deliverables are being met.

MINIMUM QUALIFICATIONS

Education:    A Bachelor’s degree from an accredited college or university.

Experience:  None.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

2. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required education. 

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with Public Procurement  

 

Experience utilizing a computerized accounting system

Selection Plan

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date with the exception of a foreign degree evaluation (if applicable). Your application may be approved pending receipt of the evaluation. Successful candidates may be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification must obtain possess a certification as a Procurement Professional from the Maryland Department of General Services within one year of appointment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are STRONGLY recommended. However, if unable to apply online, please mail your application by the closing date to:

HRSD-Recruitment & Examination

 ATTN: Courtney Sturdivant

300 East Joppa Road, Suite 1107

Towson, MD 21286

For more information, please call 410-339-6500

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. TTY Users: call via Maryland Relay We thank our Veterans for their service to our country, and encourage them to apply .




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