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Procurement Officer III

Recruitment #20-003004-0002

Introduction

The Maryland Military Department is accepting applications from all qualified applicants for the position of Procurement Officer III. The primary responsibilities will be to supervise lower-level procurement staff and assist in managing and directing specific State program contracts, procurement activities and contract management functions as assigned.

GRADE

20

LOCATION OF POSITION

Fifth Regiment Armory, 29th Division Street, Baltimore, Maryland 21201

Main Purpose of Job

This position of Procurement Officer III for the Office of Contracts & Procurement (OCP) for the Maryland Military Department, will be the OCP Supervisor. The main purpose of this position is to supervise OCP staff and oversee the daily contracting and purchasing activity of assigned programs within the Maryland Military Department. This position will act as the unit's liaison with key Project Program Officers, Department of General Services personnel and federal partners from the MDARNG and MDANG to ensure that procurements run effectively and efficiently. This position will work a compressed work schedule, Tuesday through Friday, 6:30 am to 5:00pm. While the primary location will be as listed above (free parking available), some travel may be required within the State. Please visit the Maryland Military Departments website https://military.maryland.gov for more information about our Agency.

POSITION DUTIES

Duties of this position include, but are not limited to:

·         Directly supervises assigned OCP’s staff and in this capacity oversees the day to day procurement activities.

·         Works closely with the Deputy Chief of Staff to ensure that State procurement laws and regulations are enforced while providing for the needs of the Department and the Programs it services. Responsible for the tracking of deadlines and timetables for all projects, contracts and procurements.

·         Manages, reviews and closely monitors RFP's and complex procurements including the development of specifications, solicitation documents, conducting pre bid and pre-proposal conferences, the evaluation of bids and the securing of appropriate approvals for contract awards. Regularly meets with the Deputy Chief of Staff to brief on important issues and resolve problems as they arise.

·         As required, prepares solicitation documents for various agreements for Maryland Military Department and its programs. This entails obtaining bids, evaluating bids and execution of contract awards as assigned.

·         Responsible for establishing work flow improvements to ensure that the unit is providing excellent customer service to executive staff, program directors, federal partners (MDARNG & MDANG) in a fast paced, multifaceted environment.

·         Providing support and assistance, as needed, and act as backup to the other OCP’s Procurement Officer III who will be working outside the day-to-day operations, on specific projects as directed by the Deputy Chief of Staff.

MINIMUM QUALIFICATIONS

Education:   A Bachelor’s degree from an accredited college or university.

 

Experience:  Four years of professional public sector procurement, or private sector contracting experience, which included activities such as soliciting, evaluating, negotiating and awarding contracts, advertising procurement opportunities, distributing specifications to vendors, coordinating bidder evaluation committees, conducting vendor debriefings, monitoring contract performance, eProcurement management, professionals certification or procurement business operations.

 

Notes:

1. Candidates may substitute one year of experience in ensuring appropriate and consistent enterprise-wide interpretation of and compliance with enterprise level procurement laws, regulations, policies and procedures for the required education.

 

2. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

 

3. Candidates may substitute professional contract management experience or professional procurement experience, on a year-for-year basis, for the required education.

 

4. Candidates may substitute a Doctorate of Jurisprudence (JD) degree or a Master’s degree in Business Administration for two years of the required experience.

 

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with State of Maryland Procurement laws, regulations, policies, application and software

Experience using Financial Management Information System (FMIS)

Two years supervisory experience of Procurement staff

Experience with ADPICS, eMaryland Marketplace is highly preferred

Proficiency with Microsoft Word, Excel, Access and Google Suite

Preferred candidates will already have obtained the CPPO

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

SPECIAL REQUIREMENTS

All candidates are subject to a criminal background check.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree, etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit will be required prior to hire.

 

PLEASE DO NOT EMAIL UNSOLICITED DOCUMENTATION.

 

Resumes will not be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. The paper application must be received by the closing date for the recruitment. No postmarks will be accepted. If online access is not available, you may submit a paper application to:

 

Maryland Military Department State Personnel Office

Fifth Regiment Armory, Room B10

Baltimore, MD 21201-2288  

 

TTY Users: call via Maryland Relay

For questions regarding this recruitment, please contact Angela Stokes at angela.stokes1@maryland.gov

Fax: 410-234-3830

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.