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ADMINISTRATIVE OFFICER II

Recruitment #20-003235-0005

Introduction

The Maryland Higher Education Commission (MHEC), is seeking an experienced and energetic individual to fill the position of Administrative Officer II in the Office of Budget and Administration.

GRADE

14

LOCATION OF POSITION

6 N. Liberty Street, Baltimore, MD 21201

POSITION DUTIES

This position serves as the accounts payable and accounts receivable specialist for the agency. The position ensures the bond re-payment program is accurately maintained in MHEC's Bond repayment software. The Commission collects over $24 million in revenue each fiscal year and this position requires all agency revenue is deposited timely and allocated the proper programs. The position also leads a clerical accounts receivable position within the budget division. The employee must demonstrate excellent customer service and follow up to students under the scholarship repayment program. Develop reports for external agencies and constituent groups. Serves as Timekeeper within SPS Workday and performs other fiscal duties as assigned by the director.

The Administrative Officer II – Budget & Administration serves as the accounts payable and accounts receivable specialist for the Maryland Higher Education Commission (MHEC).  The position ensures the bond re-payment program is accurately maintained in MHEC’s Bond repayment software. This position ensures all MHEC cash receipts are deposited timely and allocated to the correct programs.  The position also leads a clerical accounts receivable position within the budget division.  The employee must demonstrate excellent customer service skills.  Develop reports for external agencies and constituent groups. Serves as Timekeeper within SPS Workday and performs other fiscal duties as assigned.  

The selected candidate will perform the following responsibilities

  • Enter payment information into the Financial Management Information System (FMIS)
  • Process stop payments requests for undeliverable checks
  • Responsible for the collections and posting of cash receipts
  • Process all refunds and credits on returned grant funds
  • Responsible for the collection and posting of revenue transactions
  • Responsible for the annual collections of the Guaranty Student Tuition Fund

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Desired Qualifications:

The preferred candidate will possess current knowledge and two years of A/P experience, involving processing invoices in FMIS.  

The successful candidate will possess excellent communication skills, accounting experience.

Applicants should also have experience performing reconciliations, working with cash receipts and CCU collections. 

Experience using Excel.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:    

Department of Budget and Management     

Recruitment and Examination Division

301 W. Preston Street  Room 608

Baltimore, Maryland  21201

RESUME REQUIRED with online application and can be uploaded as an attachment under the Resume Tab of the online application.  Please combine all documents together as ONE attachment (resume, degree, etc.). 

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 

People with disabilities and bilingual candidates are encouraged to apply.  

We thank our Veterans for their service to our country.

Applicants must be legally authorized to work in the U.S.A without sponsorship for employment visa status (e.g., H1B status).



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.