ADMINISTRATIVE OFFICER II

THIS RECRUITMENT IS LIMITED TO CURRENT PERMANENT AND CONTRACTUAL EMPLOYEES OF THE MARYLAND DEPARTMENT OF THE ENVIRONMENT.

This is a position specific recruitment for the Maryland Department of the Environment (MDE).  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

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Maryland Department of the Environment

Air and Radiation Administration

Operational Services and Administration

1800 Washington Blvd.

Baltimore, MD  21230

The main purpose of this position is to support the Air and Radiation Administration (ARA) with preparation of accounts payable and cash revenue reporting for the Air and Radiation Administration related to invoice payments, collection of fees, fines, and penalties for the various ARA permits, certifications, fines and penalties.  

This position supports the Manager, Operational Services and Administration with budget preparation, projections, budgetary amendments, federal grant expenditure tracking, and fund reconciliations. The incumbent will be responsible for accounts payable management utilizing MDE's FORTIS system to facilitate the process of paying invoices in accordance with the MD STATE FINANCE AND PROCUREMENT Code Ann. § 15-103, all invoices received by the State must be paid within 30 days. In addition, the incumbent will also be responsible for interpreting and applying pertinent laws and regulations to fiscal and accounting operations with regards to fund usage, GAAP requirements and generally accepted audit standards.      

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

It is preferred that the selected candidate has experience in the following:  

Expenditure management (monitoring, approving/overseeing operating expenditures and tracking budget encumbrances), approving requisitions, creating purchase orders, contract payments and invoices;

Accounts payable involving processing invoices in FMIS;

Processing cash receipts and Central Collection Unit (CCU) collections;

Procurement involving preparing/issuing change orders, modifications in FMIS, and negotiating terms and conditions.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the minimum /selective/preferred qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  Information submitted after this date will not be considered.  Applicants that meet the qualifications will be referred to the hiring unit for consideration of an interview/selection.  To be qualified for referral, the candidates must demonstrate possession of the required qualifications, within their applications. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.  This list will be used by the hiring agency to select employees.

Your application is part of the examination process.  The assessment will be a rating of your education, training and experience related to the requirements of this position.  Therefore, it is important that you provide complete and accurate educational and employment information on your application.  

Education credentials and experience verification will be completed by the Appointing Authority.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

The online application is STRONGLY preferred. Resumes will not be accepted in lieu of completing the state application. If you are unable to apply online or encounter difficulty attaching required or optional documentation you may submit a paper application, required documentation, transcripts and addendums via fax 410-537-3966, email: Olivia.finley@maryland.gov or mail to:

Olivia Finley

Office of Human Resources

Recruitment & Examination Division

Reference Number: 20-003235-0009

1800 Washington Blvd. Baltimore, MD 21230   

(Office) 410-537-3105

The MD State Application Form can be found online.  

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program.  

TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.