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COMMITMENT RECORDS SPECIALIST SUPERVISOR

Recruitment #20-003672-0001

GRADE

14

LOCATION OF POSITION

Washington County
18601 Roxbury Road
Hagerstown MD, 21746

POSITION DUTIES

This position performs the supervisory level of work reviewing, verifying, and interpreting in formation in order to make determinations and resolve problems involving the calculation of adult inmate prison sentences in accordance with State laws and the regulations and policies of the Department of Public Safety and Correctional Services. A supervisor develops, recommends, and implements modifications of commitment records operations and procedures to improve efficiency. This position plans, coordinates, and supervises the work of lower-level Commitment Records Specialist positions and establishes work priorities and deadlines to meet agency requirements. This position trains lower-level Commitment Records Specialists in the appropriate application of laws, regulations, policies, and procedures to the calculation of inmate prison sentences and the maintenance of commitment records and files. Employees in this classification authorize the release of inmates. A supervisor receives general supervision from a Commitment Records Specialist Manager. The work may be performed in an adult correctional environment. Employees are subject to call-in 24 hours-a-day.

Assigns and reviews the work of employees.
Trains employees.
Recommends the selection, promotion and termination of employees.
Approves leave and signs time cards.
Evaluates the performance of employees. 
Determines and resolves procedural problems within the unit.
Explains policies and directives from management and issues formal disciplinary reminders and warnings. 
Reviews and verifies the calculation of inmate terms and release dates to determine when inmates should be released.
Executes documents authorizing the release of inmates. 
In accordance with applicable laws, regulation, policies and procedure.
Reviews sentencing and release orders, and accurately computes  inmate terms, diminution credits and release dates. 
Accurately records calculations, credits and release dates within commitment and diminution records. 
Verifies accuracy in calculations of inmate terms, credits and release dates.
Successfully completes automated systems, commitment and management development training as designated by the director. 
Successfully completes additional training as designated by the manager.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience in reviewing, verifying, and interpreting information in order to make determinations and resolve problems involving the calculation of prison sentences in accordance with applicable laws, and the regulations and policies of the Department of Public Safety and Correctional Services. One year of this experience must be in leading the work of Commitment Records staff.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. One year experience leading the work of Commitment Records staff.
2. Three years experience in calculating inmate terms of confinement, awarding diminution credits, and the recalculation of terms and diminution credits due to revocation of parole or mandatory supervision.  
3. One year experience in preparing and verifying cases for the release process.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

Employees in this classification are subject to call-in 24 hours a day and may be required to provide the employing agency with a telephone number where the employee can be reached.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination, 300 E. Joppa Road, Suite 1000, Towson, MD 21286. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.
J. Newman
410-339-3288
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please fax the requested information to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are required will be accepted for this recruitment. For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-6500, MD TTY Relay Service 1-800-735-2258.
If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.We thank our Veterans for their service to our country. 
People with disabilities and bilingual candidates are encouraged to apply. 
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.