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FISCAL ACCOUNTS CLERK I

Recruitment #20-004517-0005

Introduction

GRADE

State of MD Salary Grade 7 (Bargaining Unit - B)

LOCATION OF POSITION

200 W. Baltimore St.,

Baltimore MD

POSITION DUTIES

To verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R*STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration and MSDE Headquarters. 

Position duties include:
  • Verifies Headquarters invoices to purchase order information.
  • Reconciles invoices and vouchers posted against purchase orders.
  • Processes invoice to voucher in ADPICS.
  • Compiles weekly listing of posted invoices and reasons for invoices that are processed as late.   
  • Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller's office.   
  • Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents.
  • Completes follow up on MSDE vouchers that are not approved within specified deadlines and follow up on error/vendor corrections to DORS batches that are unprocessed after two business days.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

 

1. FMIS
2. Google Documents 
3. Experience verifying financial transactions
4. Customer service experience
5. Processing invoices      
6. Verifying vendor information
7. ADPICS & RSTAR experience

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to Maryland State Department of Education, Office of Human Resources, Attention: Marcia Cooper-Stokes, 200 West Baltimore Street, Baltimore, Maryland  21201.

Paper application materials must be received by the closing date for the recruitment.  No postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-8950. Include the first and last name, recruitment 20-004517-0005 (Fiscal Accounts Clerk I) and the last four digits of the SS#.  Only solicited materials will be accepted for this recruitment. 

Please do not put "See Resume" in the job duties section of your application.  Your application will be considered incomplete. For questions regarding this recruitment, please contact the Maryland State Department of Education, Office of Human Resources at 410-767-0019.  

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.  Appropriate accommodations for individuals with disabilities are available upon request.  

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.