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FISCAL ACCOUNTS TECHNICIAN II

Recruitment #20-004523-0004

GRADE

11

LOCATION OF POSITION

MD Department of General Services
Facilities Operations and Maintenance Division
Cecil County, MD

POSITION DUTIES

This position serves as the key person for fiscal and budget management for Region 2, which consists of three (3) buildings located in Elkton, Bel Air, and Essex. The position provides administrative and secretarial support to the Regional Manager and three (3) Maintenance Supervisors. This position maintains all office files and assures the office is functioning in an orderly manner.

Duties for this position include but are not limited to:  
  • Monitor the office for all incoming calls or visitors. 
  • Provide administrative support for the Regional Manager and Maintenance Supervisors.  
  • Organize and coordinate work requests/complaints with Maintenance Supervisors, maintaining all requests through Skire work order system.  
  • Responsible for processing service contracts.  
  • Prepare fund certs, type contracts from draft, prepare documents for bid, assist in site visits.  
  • Prepare documents for award and forward to appropriate offices for approval.  
  • Act as a point of contact for requests/building issues and information to the office.  
  • Consult with agencies regarding building issues.  
  • Process purchase orders for building maintenance and office supplies.  
  • Contact vendors to place order, receive orders assuring all paperwork is intact and contacting the fiscal office for invoicing.  
  • Develop, update and implement automated spreadsheets, ledgers, and reports.  
  • Assist in budget preparation by compiling necessary data and calculating current funding requests based on agency needs. 
  • Perform other duties and responsibilities as required that enable the Department of General Services to fulfill its mission of providing and maintaining buildings that are safe, secure and operationally efficient.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 

1. One year of experience receiving, entering, and closing service requests in a work order system.  
2. One year  of experience in a customer service setting. 
3. Experience working with tenants of a facility or building.
4. Excellent interpersonal and oral/written communication skills with experience interacting and communicating with executives and senior management.  
5. Strong Microsoft Office skills, specifically utilizing Microsoft Word to create and edit documents and Microsoft Excel to create new spreadsheets, enter data, and utilize formulas and functions.
6. Ability to work independently and multi-task. 
7. Experience preparing monthly budget reports.

EXAMINATION PROCESS

It is important that you provide complete and accurate information on your application.  Please include all experience and education that is related to this position.  All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered. 

*Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position. You may submit your transcript as part of the application process.

The examination for this position will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED. The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews.  Eligible lists may be used to fill future vacancies of the same classification.

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process.  Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity. 

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Please contact kendra.young1@maryland.gov or call 410-767-4410 with questions about this recruitment.  

The online application process is strongly preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.  

TTY Users: call via Maryland Relay