Skip to Main Content

Powered by JobAps

FISCAL SERVICES ADMINISTRATOR II - Contractual

Associate Director of Finance

Recruitment #20-004529-0005

Introduction

Maryland 529 is an independent State Agency responsible for administering two IRC Section 529 College Savings Plans; the Maryland Senator Edward J. Kasemeyer Prepaid College Trust and the Maryland Senator Edward J. Kasemeyer College Investment Plan.  The Maryland Prepaid College Trust (MPCT) is a “defined benefit” type plan and the Maryland College Investment Plan (MCIP) is a “defined contribution” type plan, both of which are designed to provide ways for families to save for future college expenses and reduce reliance on future student loan debt. In addition, the agency also administers the State’s 529A program through the ABLE Act designed for Americans living with disabilities.  The agency is overseen by an 11 member Board of Directors and the Executive Director. The Director of Finance directs and manages all accounting and financial operations for the agency. This position reports to and assists the Director of Finance.

This position is located in downtown Baltimore and serves at the pleasure of the Maryland 529 Board.  State contractual employment benefits are offered with this position.  

All candidates will be subject to a background investigation to include criminal and credit history. 

GRADE

19

LOCATION OF POSITION

Maryland 529

217 E. Redwood St., Suite 1350

Baltimore, Maryland 21202

Main Purpose of Job

This position serves as the Associate Director of Finance and is responsible for oversight and review of cash receipts, recordation of revenues and fees, reviewing bank reconciliations prepared by advanced accountant, approval of invoices processed by advanced accountant in FMIS, monthly account holder billing, running monthly ACH. This position is responsible for reviewing operating expenditures within R*STARS, the State’s Financial System as well as Quickbooks, the agency’s subsystem used to record all financial activities on a monthly, quarterly and annual basis. This position serves as the agency PCPA and manages agency corporate purchasing card program, ensuring that CPC card holders are properly using their cards. This position serves as a back-up for the Director of Finance, assists with annual budget preparation, preparing monthly financial reports, monthly projections, OLA audits, external audits and other duties as assigned.

POSITION DUTIES

Responsibilities

  • Oversees and enforces collection of revenues related to account holder contributions, enrollment fees, management fees, payment fees, late fees, account maintenance fees and investment plan fees; ensures proper safeguards are in place to prevent fraud or misreporting of cash receipts. 
  • Ensures proper and timely reconciliation of the bank reconciliations (monthly).  Reviews and approves bank reconciliations. 
  • Records revenue transactions in Quickbooks Accounting Software for both MPCT and ABLE accurately and timely.  
  • Oversees processing of invoices and interagency accounting entries, ensuring proper coding and fiscal year are applied for payments against accruals, ensuring employee reimbursements are processed and calculated correctly, and that all invoices are properly approved and processed timely and accurately in accordance with state requirements. 
  • Responsible for reviewing operating expenditures within R*STARS, the State’s financial system, as well as Quickbooks, the agency’s subsystem used to record all financial activities including revenues, expenditures, fixed asset balances and investment activities; ensures reconciliation between the two systems (monthly, quarterly, and annually). 
  • Prepares monthly reconciliation of reports from FMIS and Quickbooks. The reports include but not limited to DAFRT130, DAFRG100 and DAFRG110. 
  • Serves as the agency PCPA and manages agency corporate purchasing card program, ensuring that CPC card holders are properly using their cards. Reviews monthly reconciliation reports from the Accountant Advanced position; ensures that the fiscal accountant is properly retaining documents and submitting reports to GAD as required. 
  • Serves as a back-up to the Director of Finance with the statewide budget process regarding formulation and execution of annual budget, communicates with Department of Budget and Management Analysts regarding budget submission and other budget related matters. 
  • Manages agency processing of biweekly regular and contractual payroll, reviews SPS data submissions against anticipated activity, confirms Central Payroll Bureau payout ties to SPS data submissions, and prepares timely payroll inputs for adjustments as needed. Verifies calculations with HR Department for exception reporting, including bonus calculations, retro calculations, over time calculations, increments, etc.  Prepares annual position inventory to be used by DBM to generate personnel budget figures. Reconciles BAR’s data to Workday data on a monthly basis. 
  • Serves as backup for and assists the Director of Finance with the Yearend Close, Budget, Audits and preparation of Annual Report. 
  • Manages and trains agency employees within the division, ensuring MS-22s are accurate, PEPs are properly administered and disciplinary and/or promotional actions are consistently and appropriately executed.
  • Other duties as assigned

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing. ·      

Experience: Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.  

Notes:  

1. Applicants who had met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

2. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Applicants may substitute one year of professional budgeting experience or one year of professional auditing experience for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Administration classifications or Financial Management specialty codes in the Financial field on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Relevant State of Maryland experience in any of the following areas: budget, accounting,  procurement, payroll and/or personnel.

SPECIAL REQUIREMENTS

Specific Competencies:

  • Proven experience in recording receipts, bank reconciliations, and preparing financial reports.
  • Experience with preparing budgets and projections. 
  • Proven ability to work effectively as a team member who performs the daily tasks.
  • Proven ability to work independently, apply and interpret laws, policies and procedures and use of good judgment in evaluating and making decisions. 

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.  

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

For immediate consideration, please go to www.JobAps.com/md to submit your application; please be sure to include a resume with your application materials.  Online application is strongly encouraged; however, if you do not have access to a computer, applications/resumes can be mailed to:   

Department of Budget and Management, Recruitment and Examination Division,

301 W. Preston St., Baltimore, MD 21201

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.