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Fiscal Services Administrator V

Deputy Director, Fiscal Services

Recruitment #20-004532-0002

GRADE

22

LOCATION OF POSITION

This position is located in the Fiscal Services Division of the Department of General Services (DGS), located at 301 W. Preston Street, Baltimore, MD 21201.

Main Purpose of Job

This position assists the Director of Fiscal Services (CFO) in managing and overseeing the work of the Fiscal Division, which is comprised of the Accounts Payable Unit, Budget Unit, Capital Accounting Unit, General Accounting Unit and Payroll Unit.  Also assists in administering the Department’s Operating Budget of $123 million divided between 65 programs /sub-programs of General, Special, Federal and Reimbursable funds, as well as managing Capital funding of $321 million in grants and $58 million in bonds and loans.  

This is a Management Service position and serves at the pleasure of the appointing authority.

POSITION DUTIES

Duties for this position include but are not limited to:

  • Assists the Director of Fiscal Services in planning, directing and coordinating all phases of the Operating Accounting Sections including the Accounts Payable Unit, Payroll Unit (which includes timekeeping approval), General Accounting Unit (which includes working fund management utilizing QuickBooks, account and funds balance analysis, and fiscal year closing process).
  • Assists the Director of Fiscal Services in managing the Capital Accounting Unit to include approving purchase orders, change orders, funds adjustment, journal entries and voucher processing utilizing Financial Management Informative System (FMIS).
  • Manages the operations of the Budget Unit by reviewing budget adjustments utilizing BARS, position reconciliation, budget amendments, forecasts and developing funding requests for budget preparation and submission in accordance with DBM guidelines and fiscal compliance.
  • Reviews daily financial reports. Approves journal entry adjustments and funds reallocation. Ensures the production of various financial reports after completing month-end closing, year-end closeout and as required, utilizing FMIS.
  • Advises all levels of management and staff on accounting guidelines and represents the Department to various outside entities. This includes:
    • Serves as contact for outside fiscal auditors to include Legislative auditors, external auditors, pre-audit team and GAD auditors.
    • Serves as Central Collection Unit Coordinator - approves new access, account set up, reviews statements and requests debt adjustment, 
    • Serves as the Department Travel Coordinator - receives monthly statement from the State vendor Globetrotter, reviews the agency fares activity log, approves the bi-annually agency exception report to DBM Fleet Unit.
    • Serves as the agency’s Finance and Budget Partner - Reviews and approves certain financial transactions utilizing State Personnel System (Workday).
    • Serves as the agency’s Purchase Corporate Card Administrator - approves corporate purchase card requests, creates new CPC’s utilizing US Bank system, reviews monthly documentation and approves entries reallocation, and issues monthly certification as required by the Comptroller’s Office.
  • Develops policies and procedures for fiscal operations and promotes internal controls in accordance with General Accepted Accounting Principles (GAAP) and COMAR. Studies and analyzes unit operating practices such as record-keeping and budgetary requirements to improve work flow, simplify reporting procedures and implement cost reductions. Interprets fiscal regulations and policies and analyzes management practices to ensure that fiscal objectives are accomplished in accordance with prescribed laws, regulations, policies, procedures, priorities, time limitations and funding conditions.

MINIMUM QUALIFICATIONS

Education:  A Bachelor’s degree in Accounting from an accredited college or university, or a bachelor’s degree with 30 credit hours in accounting and related courses.  

Experience:  Six (6) years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. This experience must include at least three (3) years of management/supervisory experience in fiscal services.

DESIRED OR PREFERRED QUALIFICATIONS

Strong preference will be given to applicants that possess the following preferred qualification(s). Include clear and specific information on your application regarding the qualifications.

1. Previous professional finance experience with a Maryland State agency is strongly preferred.

2. Experience using the State's FMIS, BARS and Workday systems is preferred.

3. Experience with operating budget preparation, formulation and execution is strongly preferred.

4. Possession of a license as a Certified Public Accountant (CPA) or a Master’s Degree in Accounting, Finance or Economics is preferred.

5. Excellent oral and written communication skills preferred.

EXAMINATION PROCESS

Please provide sufficient information on your application to support that you meet the qualifications for this recruitment.  All information concerning your qualifications MUST BE submitted by the closing date.  Information submitted after the closing date will not be considered. 

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  We highly recommend that you submit your transcript when you apply for the position.

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring agency to select employees.  Eligible lists may be used to fill future vacancies of the same classification. 

You MUST possess the minimum qualifications before you may be selected for a State job – Verification will be completed by the appointing authority.  If you are scheduled to complete an educational or licensing requirement within six months of the examination, you may participate in the examination process.  Permanent State employees may also complete necessary experience requirements within six months of the date of an examination.  Credit is given for relevant part-time, temporary or volunteer experience based on the number of hours worked per week.  You must include on your application the time spent on such activity.  You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

FURTHER INSTRUCTIONS

Contact ari.ross@maryland.gov or call 410-767-4988 with questions about this recruitment.  The on-line application process is STRONGLY preferred.  Apply online at www.dgs.maryland.gov – click on Employment on the left side of the screen.  If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.  TTY Users: call via Maryland Relay