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HR ADMINISTRATOR II

Recruitment #20-004919-0002

Introduction

The Maryland State Department of Assessments and Taxation (SDAT) is seeking an HR Administrator II to co-manage the Human Resources operations for the department located in downtown Baltimore.  This is a Position Specific Recruitment and the resulting list will be used to fill this only.  Candidates interested in future positions for this classification will need to re-apply. Recruitment is limited to current State employees.

GRADE

19

LOCATION OF POSITION

Department of Assessments and Taxation

Office of Human Resources Division

300 W. Preston Street, Room 511

Baltimore, MD 21201

Main Purpose of Job

This position functions as the Deputy Director of Human Resources for the State of Maryland Department of Assessments and Taxation (SDAT). This position has responsibilities for assisting in managing, directing, and administering human resources services for approximately 576 permanent employees (the number of contractual employees varies). These employees are located within twenty four local departments which include Alleghany, Anne Arundel, Calvert, Caroline, Carroll, Cecil, Charles, Dorchester, Frederick, Garrett, Harford, Kent, Montgomery, Prince George's, Queen Anne's, St. Mary's, Somerset, Talbot, Washington, Wicomico, Worchester, Baltimore County, Baltimore City (William Donald Schaefer Towers), and SDAT, Headquarters (300 & 301 W. Preston Street).

POSITION DUTIES

General Personnel Administrative Duties:  

Advise management and employees on applicable personnel law, regulations and policy.   Provide guidance and assistance to agency Executive staff regarding proposed reorganizations and significant impact on Agency operations.   Prepare and/or review Personal Service Contracts, Acting Capacity designations, temporary employment activities and pay adjustments requests to ensure proper classification and compensation levels.   Prepare and maintain statistical data on personnel transactions and special project as requested.  Research information for reclassification or recruitment purposes, pay plan amendments and salary surveys.   Prepare agency response to the Department of Budget and Management regarding employees subject to furloughs by completing initial, interim and final reports for review by the HR Director. Serves as support and back-up to the Director of Human Resources          

Recruitment:

Conduct recruitment activities for vacant positions via Rule 02 documentation process.   Evaluate and recommend approval or denial for special appointment status.   Provide training or guidance and assistance to hiring managers concerning interview techniques and reclassification procedures via delegation, non-delegation, non-competitive promotions and the reclassification of vacant positions.  Serve as panel member on interviews when required.    

Classification:

Prepares and maintains a tickler file for the processing of all Non-competitive promotion classes including input into the workday system and notification to employees and payroll entry adjustments.   Prepares documents to submit to the Department of Budget and Management, Classification and Salary Division (CAS) for all other reclassifications to include MS44, MS2024, MS22 and organizational charts.  Upon approval by CAS, notification to employee and payroll is prepared.   Conducts salary surveys and classification studies of functional groups of positions.  Develop and recommend salary adjustments and classification standards based on study findings.   Analyze requests for new classifications, revisions to existing classifications and requests for salary adjustments.   Prepares Jobaps and workday transactions for submission to DBM/Central Payroll for those vacancies that are eligible for vacancy downgrades/non-competitive promotions within series for recruitment/promotional purposes.  

Other Duties:

Serves as Agency’s backup certified Retirement Coordinator providing information regarding eligibility, benefits and processing of appropriate forms.   Serve as leader for the production and distribution of the Office of Human Resources Newsletter.   Serve as coordinator as agency representative to the Workforce Planning Initiatives.  (Summer- City and State programs/mentoring).

MINIMUM QUALIFICATIONS

Education: A bachelor’s degree from an accredited college or university.

Experience: Four years of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation.

Notes:

1. Professional HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel-related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

3. Thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field may be substituted for up to two years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classifications or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Desired or Preferred

Experience with preparations of documents for class and compensation for reclassifications to include MS44 Supervisory Questionnaire for Subordinate Reclassification Request, MS2024 Request for Position Classification Study, MS22 Position Description and organizational charts.

Experience with preparations of Jobaps and Workday transactions for submissions to Department of Budget and Management /Central payroll for vacancies eligible for vacancy downgrades/non-competitive promotions within series for recruitment/promotional purposes.

Experience with management and supervisory experience which includes hiring, discipline, performance evaluation, knowledge of personnel law, regulations and policy, etc.

Experience in Employee Relations, including disciplinary actions, settlements, union interactions, employee appeal and grievance process and terminations.

LIMITATIONS ON SELECTION

Recruitment limited to current State employees.


Must be willing to work in Baltimore City

LICENSES, REGISTRATIONS AND CERTIFICATIONS

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. 

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Assessments and Taxation, Office of Human Resources Division, 300 W. Preston St., Room 511, Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the Department of Assessments and Taxation, Office of Human Resources Division at Application.Help@maryland.gov or 410-767-1140, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.