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Executive Associate I

Assistant for Student Support, Academic Enrichment, & Education

Recruitment #20-005005-0001

Introduction



The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade 14

LOCATION OF POSITION

Nancy S. Grasmick Building
200 West Baltimore Street  
Baltimore, Maryland 21201

Main Purpose of Job

Serves as the Executive Associate I within the Division of Student Support, Academic Enrichment, and Educational Policy, and is responsible for providing secretarial and administrative support to the Assistant State Superintendent, management level personnel, and office support staff in facilitating day-to-day operations, in assuming responsibility for administrative matters deemed necessary by using a high degree of discretion and proper and appropriate judgment, in organizing daily activities and keeping accurate and follow-up records. Lead responsibility for calendar coordination, scheduling appointments, travel arrangements, and responsibility for coordination of all activities emanating from the Office of the State Superintendent, Deputy State Superintendents, and Executive Branch. Lead responsibility for Governor's and Superintendent's correspondence.  Lead responsibility for technology authorization. Shared responsibility for inventory control, and human resources procedures. Uses knowledge, skills and experience in word processing, English usage, editing, and proofreading; in accessing information from the Maryland State Department of Education's policy and procedures manual; in office organization and management, and interpersonal skills.

POSITION DUTIES

ORGANIZATION/PLANNING: Plans, coordinates, organizes, and provides administrative support for:

Maintains filing systems and databases for the Assistant State Superintendent and Division on general correspondence.

Maintains financial and program operations, program grants, and personnel files by using a systematic retrieval method to ensure availability and retrieval of information.

Maintains tracking systems for division portable technology hardware, including but not limited to laptops, LCD projectors, digital camera, etc.

COMMUNICATION: Resolves problems and responds to requests for information by:

Independently receives, screens, and directs telephone calls for the Assistant State Superintendent or any divisional inquiries, makes independent decisions as to how call should be-handled to resolve requests and expedite flow of messages and information to appropriate person or division to ensure appropriate and timely response according to Maryland State Department of Education telephone etiquette, procedures, and protocol.

Independently composes, types, and signs correspondence, often without instruction or review, for signature by State Superintendent, Deputy State Superintendents, Assistant State Superintendents, or managerial level personnel by assuring accuracy of content and using proofreading and editing skills, demonstrating expert knowledge of basic English, punctuation, grammar, spelling, and specialized terminology.

MINIMUM QUALIFICATIONS

Education: Associates Degree from an accredited college.

Experience: Five years of experience in administrative or professional work.

Note:

Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

SELECTIVE QUALIFICATIONS

Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.
1 year experience with Microsoft Office Suite (Word, Excel, PowerPoint, Access)

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Multi-line Phone Experience

Customer Service Experience

FMIS Experience

NOGA Experience

Google Document Experience

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. 

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:
Maryland State Department of Education 
Office of Human Resources C/o Marcia Cooper-Stokes 
200 West Baltimore Street Baltimore, Maryland 21201 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following : each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Executive Associate I- [JobAps#: 20-005051-0001). We will not consider information submitted after the closing date of this announcement. 

Resumes will NOT be accepted in lieu of completing the online or paper application. 
Appropriate accommodations for individuals with disabilities are available upon request. 
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. 
We thank our Veterans for their service to our country, and encourage them to apply. 
Bilingual applicants are encouraged to apply.