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ADMINISTRATIVE PROGRAM MANAGER I

Assistant Director for Administration

Recruitment #20-005472-0005

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Introduction

This is a Management Service position, and serves at the pleasure of the Appointing Authority.

GRADE

19

LOCATION OF POSITION

Department of Human Services
Queen Anne's County Department of Social Services
125 Comet Drive
Centreville, Maryland  21617

Main Purpose of Job

This position performs the duties of the Assistant Director for Administration and serves as a member of the agency's executive staff. This position plans, evaluates, directs and coordinates all of the agency administrative programs. This involves consultation with other executive staff members and DHS executive staff to resolve problems, improve operations and maximize the delivery of services to our customers. This position assists the agency Director in managing the operation of the agency by overseeing and managing Budget Management (including grants), Accounting and Fiscal Operations, Procurement, Human Resources/Personnel, Administrative Services, Information Management Systems/Telecommunications, Audits, Inventory, Facilities, Fleet, and Emergency Management.

POSITION DUTIES

Participates in agency executive functions to direct or assist the Director in managing the operations of the agency.

Manages all administrative services support function (eg mail, courier services, equipment, facilities, fleet, inventory) to ensure effective operations of the agency.  Manage the public relations function of the agency.

Manages and monitors all agency budget (</$17M) funded by State, federal, county and grants. Meet with DHS staff to resolve budgetary issues and justify and negotiate future allocations.  Manages all agency financials in accordance with generally accepted accounting principles (GAAP) to insure the fiscal stability of operations.

Manage the procurement functions of the agency to ensure compliance with State, federal and local regulations, policies and procedures.

Leads, manages and directs through supervision with the Finance Officer, LAN Specialist and Human Resource Officer to ensure maintenance and improvement of program operations and compliance with State and federal regulations, policies and procedures.

MINIMUM QUALIFICATIONS

Education: Bachelor's degree in Accounting, Business and Management, Business Management or related field or a Masters degree in any field.

Experience: Five years experience in administrative staff or professional work.  Three years of the required experience must have involved one or more of the following: overseeing and coordinating the general operations of a unit of employees; applying rules and regulations; developing policies and procedures; analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. Three years of experience supervising employees. 

DESIRED OR PREFERRED QUALIFICATIONS

The ideal candidate will possess the following:

Knowledge of Federal and State audit processes, requirements and internal controls.


Advanced knowledge of computer applications/software used in developing and monitoring budgets and work processes, such as Excel.

Experience in planning, organizing, staffing, leading and monitoring organizational plans and achievement of goals.

One year experience in developing and monitoring budgets.

One year of experience working with budgets for a Local Department of Social Services, the Maryland Department of Human Services or another State agency.


LIMITATIONS ON SELECTION

Candidates must be willing to accept employment in Queen Anne's County which is located on the Eastern Shore of Maryland approximately 60 miles east of the Washington/Baltimore metro areas.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties may be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please read the job announcement in its entirety before applying for this recruitment.  Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

This recruitment does not require any additional materials to be uploaded.  Your qualifications will be assessed based on the information included on your submitted application.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may mail a paper application to:  Peggy Landskroener, Queen Anne's County Department of Social Services, 125 Comet Drive, Centreville, MD 21617.  Application inquiries regarding this recruitment may call 410-758-8014 or email at peggy.landskroener@maryland.gov.

TTY Uers: call via Maryland Relay

As an equal opportunity employer, Maryland is committee to recruiting, retaining and promoting employees who are reflective of the State's diversity.  People with disabilities and bilingual candidates are encouraged to apply.  We thank our Veterans for their service to our country.





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