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Recruitment #21-000807-0009


The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.


State of MD Salary Grade 15


200 W. Baltimore St., Baltimore MD

Main Purpose of Job

This position is responsible for developing, implementing and managing a uniform invoice verification process to provide financial oversight for all grants and contracts for the Division of Early Childhood Development as well as providing technical assistance for monitoring the financial and logistical aspect of financial procedures impacting grants for the division as a whole.


Develop, implement, and manage a uniformed invoice verification process to be used as a tracking mechanism for state and federal dollars awarded as grants issued from the Division of Early Childhood Development that will maintain and monitor timely processing of invoices, including periodic tracking of balances on documents.

Independently provides timely, accurate and substantive assistance to DECD in terms of providing logistical support:

Monitors the financial procedures impacting the Division of Early Childhood Development for all grants including solicitation of RFP’s and Task Orders and review and desk monitoring of fiscal information for all grants.

Determines program needs for funding and recommends strategies for meeting program objectives and implementation plans; provides professional development to program managers regarding documents and use of finances.

Coordination of annual grants; responds and researches inquiries from MSDE staff and the public. 

Develops and implements office procedures and processes for overall effective operations:

Evaluates program effectiveness of use of funds in accordance with applicable federal and state laws, rules, and regulations and program goals by monitoring expenditures; prepares statistical data to track funding and spending.


Education:   A Bachelor's degree from an accredited college or university.

Experience: Three years of experience in grant evaluation and monitoring or budget preparation, presentation and execution.


1. Applicants may substitute graduate education in accounting, business administration, economics, finance, political science or public administration at a rate of 30 semester hours for each year of the required experience.

2. Applicants may substitute additional experience as defined above on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service  experience as a commissioned officer in the Budget Officer classifications or Financial Management specialty codes in the Budgeting field of work on a year-for-year basis for the required education and experience.


Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications. 

1-year Proficient Excel Experience 


Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
  • Experience with Grant Monitoring, Administration
  • Experience with Grant Processing with either State, Federal, and or Local
  • Experience R*Stars, ADPCS


The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.


Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.


The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application to:

Maryland State Department of Education  

Office of Human Resources C/o Marcia Cooper-Stokes  

200 West Baltimore Street, Baltimore, Maryland 21201


If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.


Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application.


However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following: each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Agency Grants Specialist II [JobAps#: 21-000807-0009). We will not consider information submitted after the closing date of this announcement.


Resumes will NOT be accepted in lieu of completing the online or paper application. 

Appropriate accommodations for individuals with disabilities are available upon request.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply. 

Bilingual applicants are encouraged to apply.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.