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PERSONNEL ASSOCIATE II

PERSONNEL ASSOCIATE

Recruitment #21-001260-0003

Introduction

The Maryland Department of Labor is accepting applications from qualified candidates for the position of Personnel Associate II. This position is a direct report of the Administrative Specialist for Employee Benefits and provides cross functional support in the human resources operations. 

GRADE

ASTD11

LOCATION OF POSITION

1100 North Eutaw Street, Baltimore, Maryland 21201

POSITION DUTIES

This position is a direct report of the Administrative Specialist for Employee Benefits and provide cross functional support in the human resources operation in the areas of payroll, timekeeping, records management and employee benefits. The position will also be the primary staff person who responds to routine employment verification inquiries.

Duties of this position include, but are not limited to:

  • Monitor the dedicate email account that receives employee medical documentation. Maintain confidential personnel records in the secured human resources records room. Prepare personnel records for archiving in accordance with the retention guidelines. Perform employment verifications and provides the requesting party with the results.
  • Route payroll withholding and direct deposit documents for correction by the employee and ensure distribution to the Central Payroll Bureau. Assist the lead payroll staff with filing of documents. Confirming the status of employees who are flagged for dual employment. 
  • Issue approved requests for initial and replacement employee ID's.

    MINIMUM QUALIFICATIONS

    Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

    Experience: Three years of general clerical or administrative support experience at least one year of which must have been paraprofessional personnel experience involving the application of public sector procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

    Note: One additional year of paraprofessional personnel experience as defined above may be substituted for one year of general clerical or administrative support experience.

    1. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

    DESIRED OR PREFERRED QUALIFICATIONS

    Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

    Microsoft Office experience 

    Timekeeping experience 

    Administrative Skills

    SPECIAL REQUIREMENTS

    All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Department of Labor/DUI) to determine whether any monies are owed to Department of Labor/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

    SELECTION PROCESS

    Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

    RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.

    All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

    EXAMINATION PROCESS

    The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

    BENEFITS

    FURTHER INSTRUCTIONS

    The online application is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

    The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.


    PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION


    Completed applications, required documentation, and any required addendums may be mailed to:

     

    Department of Labor Office of Administration

    Attn: Tenisha Tunstall    21-001260-0003

    1100 N. Eutaw Street, Rm. 101

    Baltimore, MD 21201

     

    For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov.

     

    The MD State Application Form can be found online

     

    Department of Labor is an equal opportunity employer. It is the policy of Department of Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.