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OFFICE SECRETARY I

Recruitment #21-001318-0004

Introduction

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

The Office of the Public Defender is seeking detail-oriented applicants with secretarial experience to provide support to administrative staff and attorneys. Seeking applicants with excellent organizational and writing skills, as well as, problem solving skills and significant customer service experience. Experience working with Google Apps, Microsoft Office Suite Software. 

The Office Secretary I will be responsible for providing secretarial support to the attorneys assigned to our Anne Arundel County, Maryland offices.  Central work location may be in either Annapolis or Glen Burnie offices depending on need, occasional travel between offices may be required.

GRADE

ASTD8

LOCATION OF POSITION

1700 Margaret Avenue
Annapolis, MD. 21401 

POSITION DUTIES

The Office Secretary I will be responsible for providing secretarial support to the attorneys assigned to our Anne Arundel County, Maryland offices. Central work location may be in either Annapolis or Glen Burnie offices depending on need, occasional travel between offices may be required.

Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

Field calls from clients, investigators, experts, and court personnel

Process Discovery and Body Worn Camera footage

Process and distribute incoming mail and correspondence

Schedule meetings and interviews as requested by attorneys and management

Type client correspondence

Create/modify reports and documents as requested by staff attorneys or administrative staff 

Make photocopies, faxes documents and performs other clerical functions

Update case management database with client information and electronic filing with Courts

Assist with the preparation of client files

File  papers and documents into appropriate client file

Maintain important and confidential records and schedules

Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working in a law office or court system.
2. Good organizational and problem solving skills, and the ability to multitask. 
3. Proficient in Google Apps, Microsoft Word, Excel and Outlook. 
4. Excellent oral and written communication skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Ability to lift 20 lbs. or more.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment(eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate  information on your application.  Report all experience and education that is related to this position. 

FURTHER INSTRUCTIONS

Online Applications Preferred.  Please fax all paper applications and questionnaires to 410-333-2260.
Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources, Human Resources Division, 6 St. Paul Street, Suite 1304, Baltimore, MD 21202; or by calling 410-767-8497, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include you name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.  A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As a Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.