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OFFICE SECRETARY I

Recruitment #21-001318-0022

GRADE

8

LOCATION OF POSITION

Washington County-18701 Roxbury Rd., Hagerstown, MD 21746

POSITION DUTIES

To provide clerical support to Correctional Case Management Specialists, Supervisors and Manager in carrying out Institutional Procedures and Policies and operation of OCMS (Offender Case Management System) affecting the Case Management Department. Do database entry in the Data Base System, Excel, Word and OCMS. Assist other secretaries in the Case Management Office with departmental procedures and issues and perform backup duties for secretaries in their absence.
Assemble and complete reports for Case Managers, post information in OCMS and request re-incarcerated inmate’s basefile from other DPSCS institutions.
Process newly arrived inmate basefiles in accordance with DCD 100-203, Appendix 1. Process basefiles of the inmates who have been released from the institution.
Certified to maintain and update various screens on OCMS as needed.
Respond to inquiries from other Departments/Institutions requesting copies of information (i.e. Commitments, Pre-Sentence Investigations, States Version, Statement of Charges and Adjustment Tickets
Assist Office Secretary III with daily process of Transfers mandated by Headquarters. Prepare basefiles and proper paperwork. Pick up, sort, open and distribute mail to the appropriate personnel in Case Management Department and within the institution.
Respond to telephone inquiries from various Courts, Attorneys, State Agencies, Law Enforcement Agencies, visitors, etc. which requires knowledge of the Policies and Procedures of the Institution.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services Specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

Experience assembling data and creating reports.

Experience with data entry and management in a database system.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

A. Caprio-Belal

annmarie.caprio-belal@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.