Introduction
The Maryland State
Department of Education is dedicated to supporting a world-class educational
system that prepares all students for college and career success in the 21st
century. With excellent stewardship from our divisions, we oversee State and
federal programs that support the needs of a diverse population – students,
teachers, principals, and other educators throughout Maryland.
**This recruitment is for Office Secretary II & III positions***
GRADE
State of Maryland Salary Grade ASTD9
LOCATION OF POSITION
11003 Frank Tippett Rd, Cheltenham, MD 20623
Main Purpose of Job
Provide secretarial and
administrative services for the juvenile services education program. To provide
student record obtainment.
POSITION DUTIES
This position assists in the creation, maintenance and disposition of student records; to obtain necessary facts and make recommendations for the resolution of records management problems.
- Develop and maintain files on student transfers, referrals,
promotions, removals, records, and graduations.
Maintain of student records on current School Information System per
JSES policies and procedures. These records include, but are not limited to,
enrollment, attendance records, grades, transfer etc.
- Request in writing, by phone, email, and fax the
educational records for newly assigned students to your school from the Local
School Systems (LSS), Department of Juvenile Services (DJS), other agencies
and/or pupil services personnel per JSES policies and procedures. Prepare and send records upon request from
other agencies and Local School Systems.
- Develop and maintain student cumulative
files per JSES policies and procedures. Update records on school database for monthly report
accuracy. Collect, examine, verify, and maintain statistical data used in
reports. Prepare and disseminate daily student information to departments/staff/administration
as needed and perform other related duties as assigned by the principal.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants
must meet this selective qualification to be considered. Include clear and
specific information on your application regarding your qualifications.
1-year experience with
Microsoft Office Suite (Word, Excel, PowerPoint, Access) & Google Documents
DESIRED OR PREFERRED QUALIFICATIONS
Preference
will be given to applicants who possess the following preferred
qualification(s). Include clear and specific information on your
application regarding your qualifications.
- Data management
experience
- Multi-line Phone
Experience
- Alpha & Numeric
Filing experience
- Customer Service
experience
- Record keeping
experience
LIMITATIONS ON SELECTION
** Applicants must be willing to work in a juvenile services center**This is a paraprofessional position responsible for providing
school facility – based administrative and secretarial support within a
state congregate care juvenile services facility.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
EXAMINATION PROCESS
The examination will
consist of a rating of your education, training, and experience as presented on
your application and as they relate to the requirements of the position. You
will be required to complete a supplemental questionnaire. Therefore, it is
important that you provide complete and accurate information on your
application. Successful candidates will be ranked as Best Qualified, Better
Qualified, or Qualified and placed on the employment (eligible) list for at
least one year.
BENEFITS
FURTHER INSTRUCTIONS
T
he online application
process is STRONGLY preferred. If you are unable to apply online, you may mail
a paper application to:
Maryland State
Department of Education
Office of Human
Resources C/o Marcia Cooper-Stokes
200 West Baltimore
Street Baltimore, Maryland 21201
If you have difficulty
with your user account or have general questions about this online application
system, please contact the MD Department of Budget and Management, Recruitment
and Examination Division at 410-767-4850.
Please make sure that
you provide sufficient information on your application to show that you meet
the qualifications for this recruitment. All information concerning your
qualifications must be submitted by the closing date. If you need to submit
additional information, the preferred method is to upload your document(s) by
electronic means with the submission of your application.
However, if you’re
unable to upload your documents, please fax requested information only to
410-333-8950 (providing a cover sheet with the following: each page of the
attachment your First and Last Name, Recruitment Number, and the last 4 digits
of your SS# and indicate application Office Secretary II- [JobAps#:
21-001328-0011). We will not consider information submitted after the closing
date of this announcement.
Resumes
will NOT be accepted in lieu of completing the online or paper
application.