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OFFICE SECRETARY II

Recruitment #21-001328-0039

GRADE

ASTD9

LOCATION OF POSITION

Hyattsville District Court Office, 4990 Rhode Island Ave, Room 345 Hyattsville, MD 20781.

POSITION DUTIES

An Office Secretary II is work providing secretarial support to the attorney. Employees in the Office Secretary II classification type on keyboards of personal computers using word processing software. Employees in this classification may supervise lower-level clerical employees. Employees in this classification receive supervision from an official, administrator or administrative staff.

Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

Process Discovery and Body Worn Camera Footage

Process and Distribute incoming mail and correspondence

Schedules meetings and interviews as requested by attorneys and management

Type client correspondence

Create/modify reports and documents as requested by staff attorneys or administrative staff 

Makes photocopies, faxes documents and performs other clerical functions

Update Westlaw Database with client information

Assist with the preparation of client files

Files papers and documents into appropriate client files

File client correspondence

Maintain important and confidential records, schedules, expense accounts and office supplies

Maintain Office Equipment

Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.  Familiarity with electronic medical records a plus.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Ability to lift 20 lbs. or more.  

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is relevant to the position.

FURTHER INSTRUCTIONS

Online applications preferred. Please fax all paper applications and questionnaires to (410) 333-8134. Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.