OFFICE SECRETARY II
Contractual
Recruitment #21-001328-0050
Department | LABOR - Occupational and Professional Licensing 1 |
---|---|
Date Opened | 5/2/2022 2:37:00 PM |
Filing Deadline | 5/16/2022 5:00:00 PM |
Salary | $19.34/hour |
Employment Type |
Full-Time
|
HR Analyst | Donna Watson |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
Main Purpose of Job
POSITION DUTIES
- Processing applications, firm permits, complaints, examinations, and inquiries for professional licensees, applicants, and the public. This involves processing letters, forms and using a desktop and mainframe computer systems. Also, this position will assist the Executive Director with preparing records for archiving and other various duties.
- The Office Secretary will be responsible for answering calls, emails, mail, reconcile deposits for all boards, FMIS, maintenance notification of office equipment and water fountain, processes approvals and releases firm permits, file and upload documents in AS400. create and release reciprocity for the Professional Engineers Board for Review and prepares applications for supervisory review for MLE's, releases MLE's engineering wall certificates, Professional Engineers chargebacks for reciprocity only, back up meeting minutes for all boards, board reissue and reactivate PDF license for individuals and firm permits, address changes, password/pin request for individuals and firm permits.
- Process incoming mail for he entire unit and other duties as assigned by the Assistant Executive Director
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Two years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Strong preference
will be given to applicants that possess the following. Include clear and
specific information on your application regarding the qualification(s).
Experience in customer service
Knowledge of Microsoft Suite
Experience with AS-400
2 Years of Administrative Experience
SPECIAL REQUIREMENTS
All candidates are subject to a background check against files
maintained by the Division of Unemployment Insurance LABOR/DUI) to determine
whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud.
Any unpaid debt may have an impact on whether or not a candidate is offered
employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION PROCESS.
All information concerning the qualifications, including any required
documentation (diploma, transcript, certificate, etc.) must be submitted and
received by the closing date. Information submitted after this date will not be
considered.
For positions that require Bachelor/Master Degree etc:
Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The
examination for this recruitment will be an evaluation and rating of the
information provided on your application. Therefore, it is essential that the
application is filled out completely and accurately, listing all relevant
education and experience, addressing the specific qualifications shown above
and submitting any required documentation (diploma, transcript, certification,
license, etc.). Please include clear, detailed and specific information on your
application regarding experience qualifications related to the minimum
qualifications, desired, and/or selective qualifications of the position.
Successful candidates will be placed on the certified list categorized as Best Qualified, Better Qualified, or Qualified. The certified list will be used by LABOR for a period of one year.
BENEFITS
Health Benefits
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave Information
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
The online
application is STRONGLY preferred. However, if you are unable to apply online,
or encounter difficulty attaching required or optional documentation, you may submit
via mail or deliver in person. Please be sure to include your name,
identification number (Easy ID#) and job announcement number on any
documentation to ensure timely processing.
If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department of Labor/ Office of Administration
Attn: Donna Watson 21-001328-0050
1100 N. Eutaw Street, Rm. 101
Baltimore, MD 21201
The MD State Application Form can be found online
If you have any questions about this recruitment, please contact the Maryland Department of Labor at 410-230-6300
Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.