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OFFICE SECRETARY III

Recruitment #21-001362-0012

Introduction

The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants.  The agency’s vision is Justice, Fairness and Dignity for all.  Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.

The Office of the Public Defender is seeking detail-oriented applicants with significant legal secretarial experience and strong customer service skills, who possess excellent organizational and problem solving skills, as well as  strong writing skills and the ability to work independently.  We are looking for someone who knows how to create/format pleadings, motions and discovery documents.  

GRADE

ASTD10

LOCATION OF POSITION

1700 Margaret Avenue
Annapolis, Maryland 21401

POSITION DUTIES

The Office Secretary III will be responsible for providing secretarial support to the juvenile and/or circuit court attorneys assigned to our Anne Arundel County, Maryland office.

Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)

Field calls from clients, investigators, experts, and court personnel

Process Discovery and Body Worn Camera footage

Process and Distribute incoming mail and correspondence

Schedule meetings and interviews, as requested by attorneys and management

Type client correspondence

Create/modify reports and documents as requested by staff attorneys or administrative staff 

Make photocopies, fax documents and perform other clerical functions

Update Database with client information

Assist with the preparation of client files

File papers and documents into appropriate client files

Maintain important and confidential records, schedules, expense accounts and office supplies

Maintain office equipment

Perform other duties as assigned

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience working in a law office or court system.
2. Good organizational and problem solving skills, and the ability to multitask. 
3. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. 
4. Excellent oral and written communication skills.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Ability to lift 20 lbs. or more. 

SELECTION PROCESS

Applicants who meet the minimum qualifications will be admitted to the examination for this classification.  Successful candidates will be ranked as BEST QUALIFIED, BETTER QUALIFIED, OR QUALIFIED and placed on the employment (eligible) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position. 

FURTHER INSTRUCTIONS

Online Applications Preferred.  Please fax all paper applications and questionnaires to 410-333-2260.

Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources, Human Resources Division, 6 St. Paul Street, Suite 1304, Baltimore, MD 21202; or by calling 410-767-8497, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258.  Please be sure to include you name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.  A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

 

As a Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.