OFFICE SECRETARY III
Student Records
Recruitment #21-001362-0014
Department | MSDE - Juv Services Education Program - History |
---|---|
Date Opened | 4/8/2021 07:00:00 AM |
Filing Deadline | 4/22/2021 07:00:00 AM |
Salary | $32,820.00 - $51,385.00/year |
Employment Type |
Full-Time
|
HR Analyst | Marcia Cooper-Stokes |
Work Location |
Frederick
|
Introduction
GRADE
LOCATION OF POSITION
POSITION DUTIES
This position assists
in the creation, maintenance and disposition of student records; to obtain
necessary facts and make recommendations for the resolution of records
management problems.
·
Develop and maintain
files on student transfers, referrals, promotions, removals, records, and
graduations. Maintain of student records on current School Information System
per JSES policies and procedures. These records include, but are not limited
to, enrollment, attendance records, grades, transfer etc.
·
Request in writing, by
phone, email, and fax the educational records for newly assigned students to
your school from the Local School Systems (LSS), Department of Juvenile
Services (DJS), other agencies and/or pupil services personnel per JSES
policies and procedures. Prepare and send records upon request from other
agencies and Local School Systems.
·
Develop and maintain
student cumulative files per JSES policies and procedures. Update records
on school database for monthly report accuracy. Collect, examine, verify, and
maintain statistical data used in reports. Prepare and disseminate daily
student information to departments/staff/administration as needed and perform
other related duties as assigned by the principal.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants
must meet this selective qualification to be considered. Include clear and
specific information on your application regarding your qualifications.
1-year experience with
Microsoft Office Suite (Word, Excel, PowerPoint, Access) & Google Documents
DESIRED OR PREFERRED QUALIFICATIONS
Preference
will be given to applicants who possess the following preferred
qualification(s). Include clear and specific information on your
application regarding your qualifications.
·
Data management
experience
·
Multi-line Phone
Experience
·
Alpha &
Numeric Filing experience
·
Customer Service
experience
·
Record keeping
experience
LIMITATIONS ON SELECTION
**
Applicants must be willing to work in a juvenile service center**This is a
paraprofessional position responsible for providing school facility – based
administrative and secretarial support within a state congregate
care juvenile services facility.
SPECIAL REQUIREMENTS
EXAMINATION PROCESS
The examination will
consist of a rating of your education, training, and experience as presented on
your application and as they relate to the requirements of the position. You
will be required to complete a supplemental questionnaire. Therefore, it is
important that you provide complete and accurate information on your
application. Successful candidates will be ranked as Best Qualified, Better
Qualified, or Qualified and placed on the employment (eligible) list for at
least one year.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY preferred. If
you are unable to apply online, you may mail a paper application to: Maryland
State Department of Education Office of Human Resources C/o Marcia
Cooper-Stokes 200 West Baltimore Street Baltimore, Maryland 21201
If you have difficulty
with your user account or have general questions about this online application
system, please contact the MD Department of Budget and Management, Recruitment
and Examination Division at 410-767-4850.
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-333-8950 (providing a cover sheet with the following: each page of the attachment your First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Office Secretary II- [JobAps#: 21-001362-0014). We will not consider information submitted after the closing date of this announcement. Resumes will NOT be accepted in lieu of completing the online or paper application.