OFFICE SECRETARY III
|Department||OPD District Operations|
|Date Opened||9/13/2021 11:59:00 PM|
|Filing Deadline||9/27/2021 11:59:00 PM|
|Salary||$15.89 - $17.04 per hour|
|HR Analyst||Saundra Sheed|
The Office of the Public Defender is a statewide independent agency charged with providing superior legal representation for indigent defendants. The agency’s vision is Justice, Fairness and Dignity for all. Employees are committed to the core values of culture of excellence, client centered representation, tenacious advocacy, and are united in achieving the agency’s mission.
The Office of the Public Defender is seeking detail-oriented applicants with significant legal secretarial experience and strong customer service skills, who possess excellent organizational and problem solving skills, as well as strong writing skills and the ability to work independently. We are looking for someone who knows how to create/format pleadings, motions and discovery documents.
The Contractual Office Secretary III will be responsible for providing secretarial support to the juvenile and/or circuit court attorneys assigned to our Charles County, Maryland office. Located at, 200 Kent Ave, LaPlata, Maryland 20646.
LOCATION OF POSITION
200 Kent Ave, LaPlata, Maryland 20646.
Main Purpose of Job
Support staff attorneys with filing of any and all legal correspondence (motions, subpoenas, pleadings)
Field calls from clients, investigators, experts, and court personnel
Process Discovery and Body Worn Camera footage
Process and Distribute incoming mail and correspondence
Schedule meetings and interviews, as requested by attorneys and management
Type client correspondence
Create/modify reports and documents as requested by staff attorneys or administrative staff
Make photocopies, fax documents and perform other clerical functions
Update Database with client information
Assist with the preparation of client files
File papers and documents into appropriate client files
Maintain important and confidential records, schedules, expense accounts and office supplies
Maintain office equipment
Perform other duties as assigned
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multitask. Highly proficient in Google Apps, Microsoft Word, Excel and Outlook. Excellent oral and written communication skills.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
Online applications preferred. Please fax all paper applications and questionnaires to 410-333-2260.