OFFICE SECRETARY III

10

Baltimore City-  6776 Reisterstown Rd. Baltimore, MD 21215

To provide clerical support to the all Regions in Substance Abuse Treatment Services Unit, including routine and specialized secretarial services. Uses standard word processing and spreadsheet software and peripheral equipment to perform general administrative functions, which may include producing correspondence that responds to inquiries with a standard business letter, independently preparing reports and tables, editing drafts or corrected copies for grammar, punctuation and spelling errors, arranging meetings and conferences or developing or revising office procedures. Statistical/Data collection in all regions. Distributes finalized documents, sometimes without prior supervisory review. Coordinates the collection of data for the preparation of performance reports for each unit. Assembles and completes a variety of reports, posts information to records and logs and maintains established files. Responds to inquiries from telephone callers and visitors, redirecting calls or providing information, which may require a detailed knowledge of the unit’s functions and interpretation of various rules, regulations and procedures. Maintains supervisors’ calendars, schedules appointments as directed and arranges travel schedules as necessary; attends meetings to record minutes or to represent the supervisor. Sorts, opens and distributes mail directed to units. Requisitions and distributes supplies. Maintains office equipment by making minor adjustments and service calls. Testing and assisting HQ staff with OCMS SAT module and specialized projects.

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

A.Caprio-Belal

annmarie.caprio-belal@maryland.gov

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.