Skip to Main Content

Powered by JobAps

OFFICE PROCESSING CLERK I

Recruitment #21-001369-0001

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State of Maryland Salary Grade ASTD 6

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street 
Baltimore, MD 21201

Main Purpose of Job

Provide clerical and administrative support to staff of the Division of Early Intervention/Special Education Services, Interagency Collaboration Branch, Autism Waiver and Health Related Services Section including supporting the Reportable Event process; preparing for compliance monitoring; scheduling site visits; tracking prospective provider applications, registry letters, performance measures, and other data points; preparing and sending correspondence; maintaining organization of files; copying, collating, and assembling of documents. Assist with data entry, data tracking, and generating standard reports from Autism Waiver databases of participants and services, reportable events, and Autism Waiver Registry.

POSITION DUTIES

●  Organizes annual compliance monitoring schedule for all Medicaid reviews; prepares notification of monitoring visits for provider community; prepares preliminary site visit agenda, supports monitoring team preparation for site visits and assists teams on-site; selects sample using established rules for randomization and diversity of paid Medicaid claims; uses Pivot table results to identify claims billed to Medicaid by service and participant; tracks sample selection over years by Medicaid provider; assembles formative and summative compliance review results by each provider and by all providers on an annual basis; and organizes findings for analysis. Assists with automation of monitoring functions, monitoring providers, and the application process for prospective providers.
●  Copies, assembles, and distributes documents as requested by the Section Staff for monitoring, compliance tracking, correspondence, and statewide conferences and workshops sponsored by the Branch. 
 ●  Monitors secure server transfer of information and assists with verification of data, data entry, data tracking, and generating standard reports from Autism Waiver databases and tracking spreadsheets, including the submission of Reportable Events and Corrective Action Plans. 
 ●  Prepares and organizes materials for emailing, bulk mailing, scanning, faxing, and storing. 
 ●  Assists with preparing documents for federal compliance reviews as necessary. Organize and maintain files and transmittals.

MINIMUM QUALIFICATIONS

Education:   Completion of the eighth grade.

Experience: Six months of experience typing correspondence, reports, charts or other documents from rough draft, corrected copy or oral instruction. on a keyboard of a personal computer, computer terminal or word processor.

Notes:

1. Candidates may substitute additional experience typing or performing other clerical duties on a year-for-year basis for the required education.

2. Candidates may substitute graduation from an accredited high school or possession of a high school equivalency certificate for the required experience.

3. Candidates may substitute a minimum of five courses or six months of clerical training in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette for the required experience.

4. Candidates may substitute U.S. Armed Forces military service   experience as a non-commissioned officer in Administration   classifications or Administrative, Clerical or Office Services specialty   codes in the Administrative Support field of work on a year-for year   basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.
 6 months of Microsoft Excel experience and experience with Google Docs and Sheets Applications

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
●   Microsoft Office Suite & Google Documents Experience 
●   Customer Service Experience 
●   Experience maintaining alpha/numeric files

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

 

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. The examination will consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. If you are unable to apply online, please send your paper application and supplemental questionnaire (if applicable) to:
Maryland State Department of Education 
Office of Human Resources 
C/o Marcia Cooper-Stokes 
200 West Baltimore Street 
Baltimore, Maryland 21201 
 
If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application Office Processing Clerk I – (JobAps#:12-001369-0001). Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/. 

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. We thank our Veterans for their service to our country, and encourage them to apply. Bilingual applicants are encouraged to apply.