Introduction
The Maryland State
Department of Education is dedicated to supporting a world-class educational
system that prepares all students for college and career success in the 21st
century. With excellent stewardship from our divisions, we oversee State and
federal programs that support the needs of a diverse population – students,
teachers, principals, and other educators throughout Maryland.
GRADE
State of Maryland Salary Grade ASTD 6
LOCATION OF POSITION
Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD 21201
Main Purpose of Job
Provide clerical and administrative support to staff of the Division of Early Intervention/Special Education Services, Interagency Collaboration Branch, Autism Waiver and Health Related Services Section including supporting the Reportable Event process; preparing for compliance monitoring; scheduling site visits; tracking prospective provider applications, registry letters, performance measures, and other data points; preparing and sending correspondence; maintaining organization of files; copying, collating, and assembling of documents. Assist with data entry, data tracking, and generating standard reports from Autism Waiver databases of participants and services, reportable events, and Autism Waiver Registry.
POSITION DUTIES
● Organizes annual compliance monitoring schedule for all Medicaid
reviews; prepares notification of monitoring visits for provider community;
prepares preliminary site visit agenda, supports monitoring team preparation
for site visits and assists teams on-site; selects sample using established
rules for randomization and diversity of paid Medicaid claims; uses Pivot table
results to identify claims billed to Medicaid by service and participant;
tracks sample selection over years by Medicaid provider; assembles formative
and summative compliance review results by each provider and by all providers
on an annual basis; and organizes findings for analysis. Assists with
automation of monitoring functions, monitoring providers, and the application
process for prospective providers.
● Copies, assembles, and distributes documents as requested by the
Section Staff for monitoring, compliance tracking, correspondence, and
statewide conferences and workshops sponsored by the Branch.
● Monitors secure server transfer of information and assists with
verification of data, data entry, data tracking, and generating standard
reports from Autism Waiver databases and tracking spreadsheets, including the
submission of Reportable Events and Corrective Action Plans.
● Prepares and organizes materials for emailing, bulk mailing,
scanning, faxing, and storing.
● Assists with preparing documents for federal compliance reviews
as necessary. Organize and maintain files and transmittals.
MINIMUM QUALIFICATIONS
Education: Completion of the eighth grade.
Experience: Six months of experience typing correspondence, reports, charts or other documents from rough draft, corrected copy or oral instruction. on a keyboard of a personal computer, computer terminal or word processor.
Notes:
1. Candidates may substitute additional experience typing or performing other clerical duties on a year-for-year basis for the required education.
2. Candidates may substitute graduation from an accredited high school or possession of a high school equivalency certificate for the required experience.
3. Candidates may substitute a minimum of five courses or six months of clerical training in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical or Office Services specialty codes in the Administrative Support field of work on a year-for year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants must meet the selective qualification(s) to be
considered. Include clear and specific information on your application
regarding your qualifications.
6 months of Microsoft Excel experience and
experience with Google Docs and Sheets Applications
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following
preferred qualification(s). Include clear and specific information on your
application regarding your qualifications.
● Microsoft Office Suite & Google Documents Experience
● Customer Service Experience
● Experience maintaining alpha/numeric files
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard of a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Please provide sufficient information on your application (and on separate
pages, if necessary) to show that you satisfy the qualifications for this
recruitment. All information concerning your qualifications must be submitted
by the closing date. We will not consider information submitted after this date. Successful
candidates will be ranked as Best Qualified, Better Qualified, or Qualified and
placed on the employment (eligible) list for at least one year. The examination
will consist of a rating of your education, training, and experience related to
the requirements of the position. It is important that you provide complete and
accurate information on your application.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
FURTHER INSTRUCTIONS
Online applications are STRONGLY
preferred.
If you are unable to apply online, please send your paper application and
supplemental questionnaire (if applicable) to:
Maryland State Department of Education
Office of Human Resources
C/o Marcia Cooper-Stokes
200 West Baltimore Street
Baltimore, Maryland 21201
If you utilize fax or regular mail as the option to submit
required attachments, you will need to resubmit these documents each time you
apply for a new position that requires the attachments. Additionally, you must
include the following information on each page of the attachment you submit in
order to ensure that we append the attachments to the correct recruitment: First
and Last Name, Recruitment Number, and the last 4 digits of your SS# and
indicate application Office Processing Clerk I – (JobAps#:12-001369-0001).
Fax: 410-333-8950 – This fax number is for Department of Education recruitment
actions only.
If you have difficulty with your user account or have
general questions about this online application system, please contact the MD
Department of Budget and Management, Recruitment and Examination Division at
410-767-4850. For inquiries or an MSDE Application, contact 410-767-0019 or
TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.
Appropriate accommodations for individuals with disabilities are
available upon request.
As an equal opportunity employer, Maryland is committed to
recruiting, retaining and promoting employees who are reflective of the State’s
diversity.
We thank our Veterans for their service to our country, and
encourage them to apply.
Bilingual applicants are encouraged to apply.
