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ADMINISTRATIVE SPECIALIST II

Recruitment #21-001756-0004

Introduction

The Water & Science Administration is recruiting for an internal Administrative Specialist II in the Water Supply Program.  This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

This position is open to permanent and contractual employees of the Maryland Department of the Environment only.

GRADE

11

LOCATION OF POSITION

Maryland Department of the Environment

Water & Science Administration/Water Supply Program

1800 Washington Blvd.

Baltimore, MD 21230

Main Purpose of Job

This position manages the obtainment of applications for Water Appropriation and Use Permits, Notices of Exemption, and water withdrawal reports, and performs monthly reporting and compliance related activities within the Water Supply Program

POSITION DUTIES

The following duties are examples of assignments performed by the incumbent in this classification.  It is not a total comprehensive list of duties, nor is it restrictive regarding job assignments.     

Processes Applications for Permits and Notices of Exemption: 

  • Ensures accuracy of permit data related to location, ownership, etc. using the Program's data management system, the data management system's mapping functions, and the State's Department of Assessments and Taxation website;
  • Composes written correspondence and communicates by phone with permittees to notify them of permit status, or obtain additional information when applications are incomplete;
  • Logs exemptions and applications into the Program's data management system. Determines which Project Manager is assigned to the permit and distributes files to the appropriate Project Manager; 
  • Maintains accurate paper records and accurately updates the Program's database;
  • Maintains a running log of water appropriation permits approved for Exemption. 

Manages Water Withdrawal Reporting:              

  • Prepares over 4,000 annual reminder notices to permittees when water withdrawal reports are due;       
  • Ensures that all data is entered into the data management system in a timely and accurate manner;
  • Tracks compliance with reporting requirements and follows up with second notices when permittees fail to respond within required time parameters.  

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:

  • Working knowledge of Maryland Water Appropriation and Use Regulations;
  • Experience using the Water Supply Information and Permitting System (WSIPS).

LIMITATIONS ON SELECTION

This position is open to permanent and contractual employees of the Maryland Department of the Environment only.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of this position.  Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  Clearly indicate your college degree and major on your application, if applicable.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Completed applications must be submitted by the closing date.  Information submitted after this date will not be added.  Incorrect application forms will not be accepted.  Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended.  However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDE, Recruitment and Selection Division, 1800 Washington Blvd., Baltimore, MD 21230.  Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please email the requested information to Peggie Jefferson, peggie.jefferson@maryland.gov.  Only additional materials that are required will be accepted for this recruitment.  All additional information must be received by the closing date and time.  Please Reference Number: 21-001756-0004.

For questions regarding this recruitment, please contact Peggie Jefferson/MDE Recruitment and Examination at 410-537-3879.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination at 410-767-4850 or Application.Help@maryland.gov.

Appropriate accommodations for individuals with disabilities are available upon by calling 410-537-3100 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.