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ADMINISTRATIVE SPECIALIST II

Recruitment #21-001756-0020

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

11

LOCATION OF POSITION

10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031.

POSITION DUTIES

This position provides administrative and technical assistance to the Training and Education and Outreach Programs within Maryland Occupational Safety and Health (MOSH), contributing to speaking engagements and in-house training and assisting Outreach Supervisor with administrative duties concerning trainees, and other training and education related administrative duties, etc. Support marketing efforts and organization duties in order to fulfill the mission of the agency to provide outreach and safety education to the public.

• Ensure MOSH publications are adequately stocked and available for dissemination to field staff, satellite offices and the general public. Set-up classrooms for training, fill audiovisual and publication requests.
• Enter seminar registration confirmations, evaluations, and cancellations into the database. Prepares for seminar by gathering instruction materials and finalizing the overall details of the training course.
• Assist trainers/instructors with updating and revising power point presentations for public viewing.
• Provide technical and administrative assistance to MOSH trainers/instructors during speaking engagements and in-house training.
• Compose letters, memorandums and other correspondence for the supervisor’s signature. This information may involve confidential material.
• Assists OSH CO Supervisor with administrative processes including but not limited to monitoring leave calendar and auditing biweekly and monthly timesheets and expense vouchers for accuracy, etc.
• Maintain office coverage in the front office by receiving and directing telephone inquiries to appropriate personnel; and greeting and directing visitors.
• Prepares statistical reports for management including but not limited to sick leave reports, training reports, CCP certification reports, and VPP reports.
• Performs other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience using Microsoft Office Suite, including Word, Excel and Power Point.
Experience using Google Docs to share Excel spreadsheets and other documents 
Experience performing administrative and secretarial duties including but not limited to drafting letters, data entry, maintaining confidential files, processing mail, receiving and assisting customers, etc. 
Possess excellent oral and written communication skills, and possess excellent organizational skills.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment. Candidate may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment. RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS. All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered. ***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Administrative Specialist II (21-001756-0020) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.