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ADMINISTRATIVE SPECIALIST II (Contractual)

Finance Div. / Office Services Unit

Recruitment #21-001756-0070

Introduction

The Maryland State Retirement Agency is the administrator of the Maryland State Retirement and Pension System (“System”). The System is a defined benefit retirement system covering governmental employees within the State of Maryland. The System is a multi-employer, public employees’ defined benefit retirement system composed of twelve (12) separate retirement and pension systems with over 50 different rule sets. The System has over 397,000 participants (customers), including 192,000 members who are actively employed and participating in the System, 165,000 payees who receive a monthly payment from the System, and 40,000 vested members who are no longer actively employed but have earned a benefit that will become payable at a future date.


GRADE

11

LOCATION OF POSITION

Maryland State Retirement Agency

120 East Baltimore Street

Baltimore, MD 21202

POSITION DUTIES

This position is responsible for meeting the State Retirement Agency’s Finance Division/ Office Services Unit's processing demands in the Mail Services Unit and Imaging/Document Unit. The incumbent will receive cross training and routinely perform duties associated with each respective Unit. It is anticipated that duties will be allocated on a 70/30 ratio between the primary duties the incumbent was hired for and the secondary duties they will perform on an as needed basis. The primary roles that the incumbent will be rotated between are: Check Processing Clerk: This position has primary responsibility to coordinate all mail service activities involved with the processing of daily cash receipts and returned checks. Shipping and Supply Clerk: This position has primary responsibility to coordinate the data entry of supply orders and coordinate the record transfer of supply withdrawals to the Imaging/Document Unit. Duplication and Reproduction Clerk: This position has primary responsibility to coordinate the processing of the Agency’s major duplication/reproduction requests. Incumbent will also be responsible for supporting the functions of the Imaging/Document Unit, processing incoming and outgoing mail, maintaining supplies of Agency forms and filling forms requests from Retirement Coordinators, mailing C-sets and payroll tapes, processing form requests from the Member Relations Division, entering data into FMIS, providing back-up support for transporting checks/advices and other information outside of the Agency, and other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work. 

Notes: 
1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education. 
2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience. 
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:
* Experience working with high volume mail handling and postage machines;
* Experience working with high capacity and high speed reproduction and binding machines;  
* Experience in document imaging and micrographics experience;  
* Proficient in Microsoft Excel, Word and Outlook.

SPECIAL REQUIREMENTS

Candidate may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.  This list will be used by the hiring agency to select employees. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.

Due to the confidential nature of the work, selected candidates must undergo and pass a background check.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.  

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If online access is not available, you may mail a paper application and supplemental questionnaire (if applicable) to:

DBM Recruitment & Examination Department 
301 West Preston Street, Room 608 
Baltimore, MD 21201 

All mailed documents must include the applicant's name and the job number and must be received by the closing date.

Resumes will NOT be accepted in lieu of completing the application. For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

TTY Users: call via Maryland Relay As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country and encourage them to apply.




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