Skip to Main Content

Powered by JobAps

ADMINISTRATIVE SPECIALIST III

Maryland Mental Health Initiative Assistant

Recruitment #21-002043-0048

Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

STANDARD SALARY SCHEDULE GRADE 12

 

LOCATION OF POSITION

200 West Baltimore Street,
Baltimore, MD 21201

Main Purpose of Job

This is a contractual position responsible for providing administrative and office support to the Maryland Mental Health Initiative Project Director and crisis response and clinical support team specialists to enhance and facilitate the operation, maintenance, and supervision of the Maryland Mental Health Initiative within the Division of Student Support, Academic Enrichment, and Educational Policy.

POSITION DUTIES

Maintains appointments and daily schedules for the Project Director and crisis response and clinical support team Members to organize daily activities, inform team members and other staff, and ensure consistent workflow and coverage;  organizes and maintains master files, developing and maintaining systems to manage fiscal processes, requisitions, contracts,  bids, orders for supplies, materials, and services; plans large and small group meetings and workshops; manages activities coordinated by the Project Director, including meetings, briefing materials, and master files for all such meetings; creates and tracks requisitions in the FMIS system; maintains and monitors the budget for the Initiative and creates fiscal reports; monitors and tracks all fiscal matters for the Initiative; fields requests for assistance from local school systems and routes the requests to the Project Director.

MINIMUM QUALIFICATIONS

Education: Completion of 60 credit hours at an accredited college or university. 

Experience: Two years of experience in administrative or professional work. 

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education. 

2. Candidates may substitute a Bachelor’s degree from an accredited college or university for the required education and experience. 

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required education and experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies. The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. On-line applications (and resumes) are the preferred method for receiving your application/attachments. Using this method will allow applicants to access their documents for future recruitments for which they apply and verify that the appropriate documents (resume-credentials) have been attached to the recruitment that requires them. Applicants must include their resume and provide sufficient information on the application to document that they satisfy the minimum qualifications for this recruitment. 

Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  

If you utilize fax or regular mail as the option to submit required attachments, you will need to resubmit these documents each time you apply for a new position that requires the attachments. Additionally, you must include the following information on each page of the attachment you submit in order to ensure that we append the attachments to the correct recruitment: First and Last Name, Recruitment Number, and the last 4 digits of your SS# and indicate application for the Administrative Specialist III, Maryland Mental Health Initiative Assistant position (JobAps#21-002043-0048). Mailing Address: Maryland State Department of Education, Office of Human Resources, 200 West Baltimore Street, Baltimore, Maryland 21201. Fax: 410-333-8950 – This fax number is for Department of Education recruitment actions only. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. For inquiries or an MSDE Application, contact 410-767- 0019 or TTY/TDD 410-333-3045 or visit our website at http://www.marylandpublicschools.org/.

Appropriate accommodations for individuals with disabilities are available upon request. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.