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ADMINISTRATIVE OFFICER III

Recruitment #21-002247-0022

GRADE

15

LOCATION OF POSITION

MDH Central Services Division, Baltimore MD

POSITION DUTIES

The main purpose of this full time position will be to function as the MDH Inventory Coordinator. This position acts as liaison between the MDH Inventory Officer and Accountable Officers. This position coordinates annual sensitive inventories and complete physical inventory (every three years). This position will audit a minimum of 5% of the total signed off inventory and attempts to find missing items from that unit. This position will also update the inventory system, with equipment receiving forms, disposition forms and DGS disposal orders. This position will enter DGS disposal orders into GovDeals portal for items being sold. This position will function as the Inventory Control Officer when the Inventory Control Officer is away. This position will also function as the Facilities Coordinator where you will integrate facility inventories with the MDH Inventory in a shared services capacity. This position will monitor the facilities to ensure that they are completing their inventory functions correctly. In addition, this position will approve, enter into the Records Database, and send Records Transmittals to the Jessup Retention Center. This position will approve Certificate of Disposals and places the disposal into the archive’s portal. This position will also assist the MDH Mailroom Supervisor or Designee (as needed) with the mailroom operations. This position receives, sorts, delivers, and mails; inter-office, United States Postal Service and courier mail sent to/from MDH through 300, 301 and 201 West Preston 4201 Patterson Avenue and 6 St. Paul Street.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should have experience using Microsoft Office and Excel.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 

Complete applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

If additional information is required, the preferred method is to upload.  If you are unable to upload, please fax the requested information to 410-333-5689. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.