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ADMINISTRATIVE OFFICER III

FLEET MANAGER

Recruitment #21-002247-0025

Introduction

The Operational Services Administration is recruiting for an Administrative Officer III in the Central Services Division, Fleet Management.  This is a position specific recruitment for the Maryland Department of the Environment.  This recruitment will be used to fill current and future vacancies for this position/function only.  The resulting cert list will be maintained for one year.  Persons interested in future vacancies within this classification must re-apply.

THIS RECRUITMENT IS OPEN TO PERMANENT AND CONTRACTUAL EMPLOYEES WORKING WITHIN THE MARYLAND DEPARTMENT OF THE ENVIRONMENT ONLY.

GRADE

15

LOCATION OF POSITION

Maryland Department of the Environment

Operational Services Administration

Central Services Division, Fleet Management

1800 Washington Blvd.

Baltimore, MD 21230

POSITION DUTIES

The main purpose of this position is to oversee the daily operations of the Department’s State Vehicle Fleet Program consisting of 240 State vehicles, 80 boats and trailers and 850 drivers. The incumbent of this position will be required to drive State vehicles and must maintain a driver's license with less than 5 points on their driving record.  Duties and responsibilities of this position will also include inspecting issues on the Montgomery Park grounds regarding MDE's fleet and/or moving State vehicles, during unpleasant weather conditions. The position may call for the incumbent to walk distances. The following duties are examples of assignments performed by the incumbent in this classification.  It is not a total comprehensive list of duties, nor is it restrictive regarding job assignments.
  • Oversee, monitor, and maintain activities and security of the WebFleet Master database;       
  • Provide quarterly reports to the Director of Central Services verifying that WebFleet data is consistent with the Access Vehicle Database and determine, if needed, corrective actions;     
  • Supervise, the WebFleet Master database, licensed by DBM’s Fleet Administrative Unit (FAU), which involves vehicle mileage and expense tracking, approved drivers' list, privately owned vehicle reimbursement, commute/exempt status, and various reports on vehicle underutilization;       
  • Provide Financial Quality Control data for Fleet Management on a monthly basis to the Director of Central Services to document vehicle assignment and mileage;         
  • Implement new procedures for tracking Privately Owned Vehicle (POV) data; reconcile fiscal year report using Access database and WebFleet Master; reconcile with Fiscal Services; make corrections as needed;
  • Manage and receive necessary forms and documents from Drivers. Coordinate approval from DBM and update WebFleet Master Database and Access Vehicle Database.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

It is preferred that the selected candidate has the following:    

  • Valid driver's license with 5 or less points on your driver's record.  
  • Experience providing customer service in a professional office setting;  
  • Experience creating queries and retrieving data from Microsoft Access to report statistical data and assemble  reports;  
  • Experience in Microsoft Application (i.e., Word, Access, Excel);  
  • Working knowledge of State of Maryland's WebFleet Master Database;  
  • Working knowledge of MDE's Fleet Management and operations;  
  • Working knowledge of DBM's Policies and Procedures for Vehicle Fleet Management.

LIMITATIONS ON SELECTION

THIS RECRUITMENT IS OPEN TO PERMANENT AND CONTRACTUAL EMPLOYEES WORKING WITHIN THE MARYLAND DEPARTMENT OF THE ENVIRONMENT ONLY.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of this position.  Applicants meeting the minimum qualifications will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  Clearly indicate your college degree and major on your application, if applicable.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Completed applications must be submitted by the closing date.  Information submitted after this date will not be added.  Incorrect application forms will not be accepted.  Resumes will not be accepted in lieu of a completed application.

Candidates may remain on the certified eligible list for a period of at least one year.  The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you applied.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended.  However, if you are unable to apply online, the paper application (and supplemental questionnaire) may be submitted to MDE, Recruitment and Selection Division, 1800 Washington Blvd., Baltimore, MD 21230.  Paper application materials must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. 

If additional information is required, the preferred method is to upload.  If you are unable to upload, please email the requested information to Peggie Jefferson, peggie.jefferson@maryland.gov.  Only additional materials that are required will be accepted for this recruitment.  All additional information must be received by the closing date and time.  Please Reference Number: 21-002247-0025.

For questions regarding this recruitment, please contact Peggie Jefferson/MDE Recruitment and Examination at 410-537-3879. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination at 410-767-4850 or Application.Help@maryland.gov.

Appropriate accommodations for individuals with disabilities are available upon by calling 410-537-3100 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.