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ADMINISTRATIVE OFFICER III

Executive Assistant to the CEO

Recruitment #21-002247-0027

GRADE

15

LOCATION OF POSITION

Howard County
7275 Waterloo Road
Jessup, MD 20794

POSITION DUTIES

This position will coordinate administrative activities in the office of the Chief Executive Officer, thus allowing the CEO to attend to critical managerial tasks which directly impact the operations of MCE Business Units and ultimately the Mission of the agency. 

  • Develops, implements, monitors and evaluates various programs projects as assigned, or approved by the CEO. 
  • Various administrative duties including the handling of all incoming mail/written correspondence; prepares written correspondence for signature of CEO; distributes/assigns/investigates/delegates/files correspondence as appropriate; plans and schedules meetings.  
  • Duties also include acting as the Public Information Officer for MCE and working closely with the Communications Office within the Office of the Secretary and the MCE Marketing Department to disseminate information to the media and the public.  
  • These duties include the proper response to information requested through the Public Information Act.
  • Duties require continuous interaction with internal and external stakeholders. 
  • Excellence in telephone, email, report writing and customer service skills is a must. 

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience developing and assessing reporting outcomes utilizing Microsoft Excel and other Microsoft Office applications.
2. Experience responding to Public Information Act requests and/ or media requests.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

Jada Newman

410-339-3288

jadal.newman@maryland.gov

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.