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ADMINISTRATIVE OFFICER III

Manager-Records and Post Release Units

Recruitment #21-002247-0032

Introduction

This position is limited to current contractual and permanent Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.

GRADE

15

LOCATION OF POSITION

Baltimore City
6776 Reisterstown Road
Baltimore, MD 21215

POSITION DUTIES

This position manages four work units that provide services critical to the operation of the Parole Commission. The four units managed are as follows: 
Warrant Unit: - This unit is responsible for processing all special reports submitted by DPSCS Community Supervision (CS) field agents for Commission review. It is also responsible for preparing, issuing and recalling retake warrants.  
NCIC Warrant Unit - Ensures that NCIC warrant data entry is completed on offenders not in custody, and confirming HITS from all judicial localities.  
Revocation Unit - This unit is responsible for ensuring that offenders are promptly scheduled for preliminary and revocation hearings after identification.  
Records Unit - This unit is responsible for storing and maintaining control of all housing, parole/mandatory release supervision files as well as delinquent files. It is also responsible for maintaining all retention files for up to 5 years.


  • Directs the daily operation of Post Release Unit to ensure that retake warrants, subpoenas, and warrants related to alternative to incarceration programs are properly and promptly issued.
  • Oversees the management of active supervision and delinquent files, and ensures that all files are accurately tracked when processed.
  • Ensures that orders to recall warrants are properly and promptly processed in order to avoid unnecessary detention of offenders.
  • Ensures that all required data entry is completed timely and accurately and for tracking purposes to include the shared drive.
  • Maintains regular communication with the Attorney General's Office to discuss different cases as well as policy and procedures.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.  

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience preforming Revocation and Records processing in the OCMS (Offenders Case Management System), NCIC (National Crime Information Center) and CJIS (Criminal Justice Information System) Database System.
 2. Three years supervising staff experience to include approving leave, utilizing workday and performing performance evaluations.

LIMITATIONS ON SELECTION

This position is limited to current contractual and permanent Maryland Department of Public Safety and Correctional Services (DPSCS) employees only.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment & Examination at 410-339-4200, MD TTY Relay Service 1-800-735-2258.

Jada Newman

410-339-3288

jadal.newman@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.