Skip to Main Content

Powered by JobAps

ADMINISTRATIVE OFFICER III

Recruitment #21-002247-0047

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

15

LOCATION OF POSITION

10946 Golden West Drive, Suite 160, Hunt Valley, MD 21031.

POSITION DUTIES

Maryland Occupational Safety and Health (MOSH) enforces occupational safety and health laws and regulations at most places of employment across the state and has jurisdiction over occupational injuries, illnesses, and fatalities. In addition to enforcement, MOSH is mandated to assist employers in proactively coming into compliance through Outreach and the External Education program. MOSH is also required to ensure it’s own inspectors are properly trained through it’s Internal Education program in the technical industrial hygiene and safety requirements applicable to Maryland specific industries. This position independently manages Outreach and Education Programs within MOSH to meet these requirements. This position analyses statewide need for external technical training then independently determines which technical topics and locations the agency’s training resources will be applied. This position develops Outreach programs to meet new or unique industry needs. This position is also responsible for ensuring the Internal training of MOSH compliance officers and Industrial Hygienists. This position supervises the employees who carry out these tasks, maintain and operate the light production print shop, public entrance, and event preparation; and approves for recommendation procurement requests of related equipment and materials. This position also collaborates with the Program Manager of the Statistics unit to compile confidential inspection lists of Maryland businesses for enforcement activity.


This position manages a variety of functions in the overall Outreach Program. ● This position is responsible for managing the agency’s various activities to help employers become familiar with the laws and regulations applicable to them, provide easy access to costly materials, and design and execute special outreach projects and large conferences to help industry deal with fatality or injury spikes and new laws or regulations. ● This position determines which special public technical-speaking requests from employers, professional organizations, or labor groups are appropriate to grant and handles all outside communication to deny or coordinate conference speaking engagements, including selection of and assigning appropriate compliance officers from regional offices. ● This position manages the MOSH Library through collection of reference materials and regular purchasing of guides and consensus standards for public use. This position also reviews and determines appropriate video content and manages the lending of costly safety and health videos through it’s video lending system. ● This position supervises the employees who perform these Outreach duties and maintain and operate the light production print shop; maintain the public entrance, library, and training rooms; prepare the agency with materials and equipment for training or speaking engagements; and approves for recommendation procurement requests of related equipment and materials. ● This position creates, designs, and determines topics for the published quarterly MOSH Newsletter addressing regulatory and technical topics. ● This position maintains the agency’s subscription to Reference USA to precisely target certain employers for Consultation, marketing of free services and education seminars, notification of new regulations, and dissemination of newsletters based on a variety of parameters and queries unique to each communication content. MOSH is required to provide regularly scheduled educational seminars ranging from ½ to 2 day-long courses held around the state to address industrial hygiene and occupational safety hazards. This position is responsible for the MOSH External Education Program. ● This position analyses statewide need for occupational safety and health training based on locality, historical needs, new laws, and compliance with the agency’s annual federal grant agreement goals. ● This position utilizes data collected by subordinates to predict challenges and analyze trends related to outside student participation, time of year, topic, length of courses, etc. ● This position then independently determines which technical topics and locations the agency’s training resources will be applied, and approves the final design and quarterly schedule. ● This position supervises the implementation, marketing/mass communication, and execution statewide of all occupational safety and health employer and employee training. This position serves as the sole Federal Compliance Officer Training Liaison with the OSHA Training Institute. ● This position represents the agency with the authority and responsibility to assign inspectors one to two week out-of-state training courses, ensure prerequisites are met, and direct staff to coordinate travel. ● This position ensures all travel documents created by staff are in compliance with state and department travel policies and final execution of related travel is carried out until the inspectors return. ● Additionally, this position assists in coordinating in-house training for all staff and supervises the collection of training records and data entry of staff to follow compliance officers throughout their career. ● This position is required to collaborate annually with the Program Manager of the Bureau of Labor Statistics unit to compile confidential inspection lists for scheduling of Maryland businesses for unannounced enforcement activity. ● This position supervises the collection and entry of relevant information pertaining to all Outreach, External Education, Internal Education, and Special Project events. ● This position is responsible for updating the MOSH overall website content to reach the agency customers. ● This position is responsible for extrapolating a variety of data for various reports including legislative audits, annual legislative reports, Managing for Results (MFR), State Stat, Federal Annual Reports, National State Highlights, etc., including crafting descriptive narratives to support the reported data. Due to the unique nature and perspective of this position, which balances enforcement requirements with providing assistance, this position is routinely tasked with assisting in the overall MOSH agency report drafting as well. Other duties as assigned by management.

MINIMUM QUALIFICATIONS

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

 2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

A bachelor’s degree in communications, marketing, public relations, or journalism.
At least five years of progressively responsible work experience in a marketing, communications and/or outreach capacity. 
Knowledge of social media platforms. 
Organized self-starter able to work independently with minimal oversight. Strong organizational, problem solving, and time-management skills. Able to coordinate multiple calendars, schedule meetings/events, maintain files, and manage multiple projects and priorities. 
Proficient using all Microsoft Office applications, particularly Excel and Publisher, and capable of learning new software applications and systems. Database list management, mail merge, and website maintenance expertise preferred. 
Detail-oriented; innovative/creative;
strong writing and copy-editing skills.  
Excellent interpersonal/customer service skills, a can-do attitude, and the ability to communicate effectively with internal and external stakeholders.  
Exercises mature judgment and maintains confidentiality.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. ***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Administrative Officer III (21-002247-0047) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.