ADMINISTRATIVE OFFICER III
Recruitment #21-002247-0050
Department | Department of Aging |
---|---|
Date Opened | 6/11/2021 11:59:00 PM |
Filing Deadline | 6/25/2021 11:59:00 PM |
Salary | $44,989.00 - $71,606.00/year |
Employment Type |
Full-Time
|
HR Analyst | Althea Gibson |
Work Location |
Baltimore City
|
Introduction
GRADE
LOCATION OF POSITION
POSITION DUTIES
- Assist the Chief of Staff with the daily operations of the Department.
- Assist with human resource activities, including preparation of forms, scheduling of interviews, and preparation of files for interview panels.
- Ensure proper submission of staff requests, including all necessary signatures, prior to submission to the Secretary, Deputy Secretary, or Chief of Staff.
- Monitor assigned department email addresses, responding in an accurate and timely manner.
- Assist with new employee onboarding, including maintaining current onboarding documents, coordination of technology assistance, and preparation of new user account forms.
- Coordinate AAA Directors meetings, including sending out meeting notices, preparation of the agenda, and confirmation of attendance.
- Accurate preparation of notice of grant awards and tracking of grant application approvals.
- Timely upload of all necessary documents into the grants management system.
- Work with senior management to set the timeline for the area plan process and state and federal reporting.
- Ensure submission deadlines are met and review of submissions for completion prior to review by the Department’s program management team.
- Assist with special projects as requested by Executive staff.
- Research of data and preparation of charts and graphs for use in presentations.
- Assist with front desk coverage as needed.
- Other duties as assigned.
MINIMUM QUALIFICATIONS
Education: Possession of a Bachelor's degree from an accredited four-year college or university.
Experience: Three years experience in administrative or professional work.
Notes:
1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.
2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.
DESIRED OR PREFERRED QUALIFICATIONS
LIMITATIONS ON SELECTION
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
All information
concerning your qualifications must be submitted by the closing date. We
will not consider information submitted after this date.
For education obtained
outside the U.S., a copy of the equivalent American education as determined by
a foreign credential evaluation service must be provided prior to hire.
Successful candidates
will be ranked as Best Qualified, Better Qualified, or Qualified and placed on
the employment (eligible) list for at least one year. The resulting certified
eligible list for this recruitment may be used for similar positions in this or
other State agencies.