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ADMINISTRATIVE OFFICER III

Recruitment #21-002247-0103

GRADE

15

LOCATION OF POSITION

Baltimore City

6776 Reisterstown Road, Suite 211, Baltimore, MD 21215

POSITION DUTIES

The main purpose of this position is to provide administrative and support services of a confidential and responsible nature to the Chief Financial Officer. This involves working independently to prepare correspondence and reports. The incumbent must possess a working knowledge of Budget Policies and Regulations, including financial systems software. The employee represents the Division of Financial Services when dealing internal and external stakeholders which include executive management, directors and supervisors, front line staff, and members of the general public.

Primary Duties

Printing financial or budgetary reports from the State Budget Analysis Reporting System (BARS) and Financial Management Information System (FMIS). Gathers, analyzes and complies confidential and complex financial data as requested by the Chief Financial Officer, Deputy Chief Financial Officer, Director of Budget, Director of Payroll and Director of Accounting. This may include summary and analysis of budgetary and/or historical accounting data for specific categories of expenditures or for certain agencies/institution within the Department.

Coordinates the preparation of budget amendments between units within DPSCS, external State agencies, and final submission to DBM. Prepares appropriate confidential correspondence for the signature of the Chief Financial Officer, as well as, coordinates the tracking and follow up of signed budget reports and grant documents.

Maintain a working knowledge of budget and management financial policies. Coordinates the dissemination of information and/ or instructions from the Towson Budget Office to the front line agency fiscal officers, and/ or collecting budget/financial information from agency fiscal Officers for Towson Budget and Chief Financial Officer.

Maintain the Division of Financial Services position database and unit organizational charts.

Coordinates the preparation of DA-22 (Contractual Employee) and DA-24 (Private Lease Space).

Serves as the Custodian of Records for the Division of Financial Services. Implements polices and procedures related to the Maryland Public Information Act and the code of Code of Maryland Regulation (COMAR) to process Public Information Act (PIA) requests. Receives, Reviews and tracks request, investigates and gathers financial information. Directly inputs and updates request as part of the Department's PIA electronic tracking system. Prepares and coordinates official correspondence, related to PIA inquiries.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Possession of a Bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required education and experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with tracking Public Information Acts documents or request.

Experience with Workday.

Experience with Workday Clock Plus Reports.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

D.Spanier

David.Spanier@maryland.gov

443-379-1788

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.