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ADMINISTRATIVE AIDE

Contractual

Recruitment #21-002572-0006

Introduction

The Division of Labor and Industry is accepting applications from qualified applicants to fill current open positions. All candidates must meet the minimum qualifications during the time of applying. Applicants in pool will remain active for one year and be considered as opening occurs.

GRADE

ASTD11

LOCATION OF POSITION

10946 Golden West Drive, Hunt Valley, MD 21031.

Main Purpose of Job

The position analyzes, tabulates, edits, codes and enters into an integrated data capture application response from a detailed questionnaire submitted by Maryland employers to the Bureau of Labor Statistics' Survey of Occupational Injuries and Illnesses (SOU) program. The statistics generated by this BLS program are published annually and serve as the U.S. Government's official count of workplace injuries and illnesses for the State of Maryland and the nation. This is detailed work requiring knowledge of several complex coding systems (OIICS, SOC and NAICS); the 29 CFR Part 1904 OSHA Recordkeeping Regulations; and several computer data capture software programs (S3Web, CFOIWeb and QCEW). In addition, this position reviews and distributes the unit's in-coming mail. The position also maintains the Worker's Compensation First Report of Injury file. This position also tabulates numbers for inclusion in the unit's monthly report.

POSITION DUTIES

Analyzes, tabulates, edits, codes and enters into the database, the Bureau of Labor Statistics' occupational injury and illness survey reports.

Coding occupational injury and illness case and demographic characteristics is a complex process requiring substantial training; use of the several detailed coding manuals; knowledge of human anatomy, physiology and a basic understanding of workplace production practices.

Editing survey summary data requires knowledge of the OSHA record keeping regulation; the NAICS industry structure; the ability to interpret information in the QCEW database.

Reviews and refines establishment address information for the Bureau of Labor Statistics' program.

Refinement procedures require reviewing establishment address and industry code information for accuracy by researching information from a variety of sources including the QCEW database; the Internet; historical company data in S3Web , telephone directories, the Harris Manufactures' Directory and by contacting the employer directly.

Receives, reviews, and sorts the unit's mail and maintains the files for the Workers ' Compensation First Report of Injury forms including running queries of the online Maryland Workers' Compensation database.

Other duties as assigned by management.

MINIMUM QUALIFICATIONS

Applications that meet the minimum and selective qualifications will be referred to the hiring manager for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications. 

Experience conducting surveys.

Experience using Microsoft Office Suite, Excel, Word, Access and/or Google Suite, docs, e-mail, etc.

Experience collecting, tabulating, and analyzing data.

Experience preparing reports (including a basic knowledge writing and grammar usage) and other documents including but not limited to purchase requisitions, etc.

Experience handling confidential material.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (MDOL/DUI) to determine whether any monies are owed to MDOL/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

Applicants must provide sufficient information on the application to show they meet the qualifications for this recruitment.

RESUMES ARE NOT ACCEPTABLE AND NOT CONSIDERED IN THE SELECTION/EXAMINATION PROCESS.

All information concerning the qualification, including any required documentation (diploma, transcripts, certificate, etc) must be submitted and received by the closing date. Information submitted after this date will not be considered.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

Leave may be granted to a contractual employee who has worked 120 days in a 12 month period. This leave accrues at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Chevelle Wise 410-230-6293 or submit via email to chevelle.wise@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

MDOL Office of Human Resources
Attn: Administrative Aide (21-002572-0006) CW
1100 N. Eutaw Street, Rm. 100
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MDOL that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.